Executive Recruiting Concierge

Atoms; San Francisco (CA); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life and disability保险

401(k)

Health Savings Account (HSA)

Flexible Spending Accounts

Discretionary vacation days

8 paid holidays

Job summary

Atoms is seeking an experienced Executive Assistant/Recruiting Coordinator to manage end-to-end executive recruitment logistics in our San Francisco office. You will schedule, coordinate, and optimize high-stakes interviews across time zones, handle travel arrangements, and support hiring managers with briefing materials.

You will partner with leadership and staff to maintain discretion, build relationships, and improve processes in a fast-evolving company focused on physical AI and robotics.

Qualifications

• 4+ years of experience in an Executive Assistant, Recruiting Coordinator, Chief of Staff, or similar high-touch role.
• Experience supporting executive hiring, onsite logistics, or high-stakes candidate engagement is preferred.
• Excellent written and verbal communication; represent the company to executives and vendors with professionalism.
• Ability to build relationships with executive assistants, senior leaders, and external partners with tact and respect.
• Judgment and discretion are essential for sensitive executive searches and confidential information.
• Familiarity with Greenhouse or similar ATS; travel/logistics systems and scheduling tools are a plus.

Responsibilities

• Lead end-to-end candidate experience for executive searches—from scheduling to post-interview coordination.
• Coordinate complex, high-priority executive interviews across global time zones.
• Manage travel and visit logistics for executive candidates: flights, lodging, transport, meals.
• Partner with executive assistants to align on schedules and priorities.
• Prepare one-pagers, candidate briefings, and interview materials for hiring managers.

Skills

Executive support

Scheduling

Confidentiality

Relationship building

Communication

Discretion

ATS familiarity

Problem solving

Logistics management

Global time zones

Tools

Greenhouse

Navan

Workday Expenses

GoodTime

Calendly

Job description

Atoms is seeking an experienced Executive Assistant/Recruiting Coordinator to manage end-to-end executive recruitment logistics in our San Francisco office. You will schedule, coordinate, and optimize high-stakes interviews across time zones, handle travel arrangements, and support hiring managers with briefing materials.

You will partner with leadership and staff to maintain discretion, build relationships, and improve processes in a fast-evolving company focused on physical AI and robotics.