Executive Recruiting Experience Lead - Onsite SF

ATOMS Careers page; San Francisco (CA); Sur place; USD 80 000 - 110 000; Plein temps

Avantages offerts par ce poste

Medical/Dental/Vision

Life Insurance

Voluntary Insurance

Supplemental Life

401(k)

HSA

FSAs

Vacation Days

Holidays

Résumé du poste

Atoms in San Francisco is seeking an experienced Executive Assistant / Recruiting Coordinator to own the end-to-end candidate experience for executive searches. You’ll coordinate complex interviews across global time zones with discretion and flawless execution.

You’ll manage travel, lodging, and on-site logistics, partner with executive assistants and leadership, prepare briefing materials, and help orchestrate executive events while keeping Greenhouse records accurate and up to date.

Qualifications

• 4+ years in an Executive Assistant or similar high-touch role.
• Polished written and verbal communication with executives and vendors.
• Proven ability to manage executive calendars, travel, and logistics.
• Discretion, confidentiality, and sound judgment in sensitive contexts.

Responsabilités

• Lead end-to-end candidate experience for executive searches from scheduling to post-interview coordination.
• Schedule and coordinate complex executive interviews across global time zones.
• Manage travel, lodging, and on-site logistics for executive candidates.
• Partner with executive assistants and Atoms leaders to align priorities and schedules.
• Prepare candidate briefs and interviewer materials ahead of interviews.
• Coordinate executive recruiting events and maintain clean, accurate records in Greenhouse.
• Troubleshoot travel disruptions and last-minute changes with calm, professional judgment.
• Collaborate with Recruiting, Workplace, Travel, Finance, IT and vendors to improve the candidate experience.

Connaissances

Executive support

Scheduling across time zones

Vendor coordination

Communication

Discretion & confidentiality

Problem solving

Outils

Greenhouse

Navan

Workday Expenses

Calendly

GoodTime

Description du poste

Atoms in San Francisco is seeking an experienced Executive Assistant / Recruiting Coordinator to own the end-to-end candidate experience for executive searches. You’ll coordinate complex interviews across global time zones with discretion and flawless execution.

You’ll manage travel, lodging, and on-site logistics, partner with executive assistants and leadership, prepare briefing materials, and help orchestrate executive events while keeping Greenhouse records accurate and up to date.