Executive Project Assistant

SIG Susquehanna; Northern (KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Susquehanna in Bala Cynwyd seeks an executive support specialist to empower our senior leadership team. You will manage schedules, coordinate travel, and help execute company events with professionalism and discretion.

This full-time, on-site role requires outstanding communication, sharp organizational skills, and the ability to juggle multiple priorities while staying proactive and collaborative. You will work closely with executives and teams across the Philadelphia area, contributing to a

Qualifications

• Experience in roles requiring critical thinking, travel planning, coordination and PM.
• Proficient with software to improve efficiency.
• Excellent written and verbal communication.
• Ability to manage multiple priorities with strategic task prioritization.
• Attention to detail and high standards.
• Self-starter who can work autonomously and in a team.
• Bachelor's degree preferred.
• On-site in Bala Cynwyd five days a week.

Responsibilities

• Serve as a key liaison for executives, senior managers and team members ensuring seamless communication and coordination
• Optimize schedules and engagements with planning and foresight
• Use software systems for efficient meeting planning, travel logistics, and expense management
• Drive administrative projects and initiatives forward, contributing to the team's success
• Elevate the employee experience by facilitating dynamic company events and gatherings (both on and off-site)

Skills

Executive support

Travel planning

Project management

Communication

Organizational skills

Detail oriented

Self-starter

Team collaboration

Education

Bachelor's degree preferred

Tools

Meeting planning software

Expense management software

Travel logistics tools

Job description

Overview

Susquehanna has a job opportunity available on our Executive Support team in our Philadelphia area (Bala Cynwyd) office. We’re looking for a master multi-tasker in this role, someone who thrives on meeting the needs of others and can leverage their communication skills and upbeat attitude to assist our team with any needs that arise.

In this role, you will be at the heart of our operations, empowering the senior leadership team of our technology operation. You will manage schedules, coordinate travel as needed and play a key role in executing company functions and events. The right candidate will demonstrate strong organizational skills, the ability to manage multiple priorities, and a commitment to teamwork.

This is a full-time, on-site five days a week opportunity that will engage closely with our team and make a meaningful impact.

In this role, you will:

• Serve as a key liaison for executives, senior managers and team members ensuring seamless communication and coordination
• Optimize schedules and engagements with planning and foresight
• Use software systems for efficient meeting planning, travel logistics, and expense management
• Drive administrative projects and initiatives forward, contributing to the team's success
• Elevate the employee experience by facilitating dynamic company events and gatherings (both on and off-site)

What we're looking for

• Experience in roles that involve critical thinking, travel planning, coordination, and project management
• Proficiency in software, demonstrating an ability to leverage technology for efficiency
• Exceptional communication skills, both written and verbal
• A proven track record of managing multiple priorities with strategic task prioritization
• An eye for detail, ensuring high standards in all aspects of work
• A self-starter attitude with the ability to work autonomously and as an integral part of a team
• A bachelor's degree is preferred
• Ability to work onsite five days in our Bala Cynwyd office

About Susquehanna

Susquehanna is a global quantitative trading firm powered by scientific rigor, curiosity, and innovation. Our culture is intellectually driven and highly collaborative, bringing together researchers, engineers, and traders to design and deploy impactful strategies in our systematic trading environment. To meet the unique challenges of global markets, Susquehanna applies machine learning and advanced quantitative research to vast datasets in order to uncover actionable insights and build effective strategies. By uniting deep market expertise with cutting-edge technology, we excel in solving complex problems and pushing boundaries together.