Executive Program Administrative Assistant (WCSM)

State of Washington; Olympia (WA); Hybrid; USD 60,000 - 78,000; Full time

Job summary

WaTech is seeking a WCSM Program Administrative Assistant to provide confidential, executive-level support to the WCSM Program Director and leadership. This role handles calendar management, travel coordination, correspondence, and meeting preparation.

The position supports the Workers’ Compensation Systems Modernization program, with telework approved and onsite presence in Olympia, WA ten days per month; strong discretion, proofreading, and communication with internal and external partners are

Qualifications

• Nine years of responsible office experience at the senior clerical level or higher.
• Five years of progressively responsible experience providing executive-level or management-level administrative support.
• Two years' experience with handling multiple priorities and working with multiple managers.
• Experience composing, editing and proofreading professional communications using Microsoft products.
• Ability to maintain confidentiality.

Responsibilities

• Review travel and purchasing requests for accuracy and policy compliance.
• Prepare, format, proofread, and sign correspondence and official documents.
• Coordinate meetings, prepare agendas, take notes, and track priorities and action items.
• Manage calendars and scheduling, including complex arrangements for leadership.
• Coordinate travel for leadership, including approvals, registrations, and reimbursements.
• Draft and distribute communications on behalf of the Program Director.

Skills

Executive support

Office management

Time management

Communication

Attention to detail

Education

Bachelor’s degree in business administration, public administration, or closely related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Microsoft Teams

Job description

WaTech is seeking a WCSM Program Administrative Assistant to provide confidential, executive-level support to the WCSM Program Director and leadership. This role handles calendar management, travel coordination, correspondence, and meeting preparation.

The position supports the Workers’ Compensation Systems Modernization program, with telework approved and onsite presence in Olympia, WA ten days per month; strong discretion, proofreading, and communication with internal and external partners are