Executive Producer

The Apex Agency; Los Angeles (CA); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

401(k) with company match

Medical/dental/vision insurance

Team-building activities

Job summary

The Apex Agency is seeking a seasoned Executive Producer to oversee client events and programs, shaping vision, blueprint, and production from start to finish. You will drive a seamless, high-quality execution for both in-person and virtual events, leading cross-functional teams with an entrepreneurial, proactive mindset.

Based in a flexible hybrid environment, this role requires strong leadership, client-facing communication, and the ability to manage multiple events, budgets and timelines with

Qualifications

• Extensive experience producing and managing live events.
• Experience leading event teams and coordinating cross-functional groups.
• Strong attention to detail and organizational skills.

Responsibilities

• Lead and oversee the full production lifecycle from concept through execution.
• Create and manage budgets, production schedules, and project plans.
• Develop run-of-show documents for live events.
• Direct and manage on-site event teams and vendors.

Skills

Live events production

Team leadership

Client relations

Budget management

Operational excellence

Education

Tools

MS Word

Excel

PowerPoint

Keynote

Job description

Apex - We design world-class marketing, training and event solutions for some of the most admired and respected brands in the world, including Lexus, Acura, Honda, BMW, Toyota, Volvo, Polestar, Mercedes-Benz, Robinson Helicopter and The Quail, among others. Check out some of our recent work at www.theapexagency.com.

At Apex, we push boundaries and achieve extraordinary results. We're looking for smart, creative and extremely motivated people who want to make a big impact.

We are looking for a seasoned, tenacious, critical-thinking Executive Producer to oversee multiple aspects of client events and programs. You will be responsible for setting the vision, building the blueprint, and driving the production process from start to finish. You will ensure that goals and objectives are met while being a beacon of operational awesomeness.

We are known to create both in-person and virtual events that are engaging, immersive, and meticulously executed. All details are fully thought through so that each event experience is seamless.

You're a great fit if this sounds like you...

• Have extensive experience producing and managing live events
• Have several years of event and/or project management experience at an event company, marketing agency, experiential shop or on the client-side
• Have overseen both in-person and virtual events
• Are a confident leader who knows how to build, guide, and motivate strong teams
• Stay informed on industry trends, emerging technologies, and evolving audience experiences
• Demonstrate exceptional attention to detail and strong organizational skills
• Are an excellent communicator with strong client-facing and team leadership abilities
• Bring a positive, solutions-oriented mindset to fast-paced environments
• Have an entrepreneurial spirit - ability to work independently and with your team
• Demonstrate resilience, adaptability, and sound decision-making under pressure
• Approach challenges with a proactive and collaborative mindset
• Are proficient in MS Word, Excel, PowerPoint and/or Keynote and other industry-related technologies

Here's a glimpse of what you'll do...

• Lead and oversee the full production lifecycle from concept through execution
• Create and manage budgets, production schedules, and overall project plans
• Develop detailed, minute-by-minute run of show documents for live events
• Source, contract, and manage live entertainment talent
• Direct and manage pre-production and on-site event teams (2-30+ roles)
• Own client relationships through proactive communication, meetings, and anticipation of needs
• Direct and conduct venue research, develop presentations, negotiate contracts, and oversee logistics including registration and hotel room blocks
• Direct and oversee team leads in the development of event communications, presentations, signage, environments and branding elements
• Work cross-functionally with Apex creative, staffing, logistics and accounting teams
• Lead the research and presentation of creative event design options, venues, premiums and gifts
• Plan and lead event site visits
• Set and maintain the tone for the team - always calm under pressure
• Travel can vary and may be up to 30-40% depending on event schedule

Location

• Irvine, CA | Plano, TX | Relocate | Remote

What we offer

The Apex Agency offers a flexible hybrid work environment with a collaborative, team-oriented culture that values both independence and in-person connection. Our OC office is pet friendly and we support regular team-building activities and agency outings company-wide. Full-time employees receive a comprehensive benefits package including a 401(k) with company matching, medical/dental/vision insurance.