Personal Assistant

Mahler Private Staffing; New York (NY); Hybrid; USD 140,000 - 175,000; Full time

Benefits offered by this job

Discretion and privacy protection

Medical/dental/vision insurance

Paid holidays and PTO

401(k) with match

Job summary

Mahler Private Staffing is seeking a highly capable Personal Assistant for a private family in SoHo, NYC. The role supports the principal and the household, managing calendars, travel, and personal priorities with discretion and initiative.

The ideal candidate lives in NYC, is comfortable with a hands-on approach, and collaborates with the Family Office team, staff, and vendors. You must be organized, proactive, and willing to travel or run errands as needed.

Qualifications

• Must live in NYC and within an easy commute of the SoHo residence.
• Strong calendar management skills and proficiency with Google and MS Suites.
• Extremely proactive, organized, communicative and detail-minded.
• Demonstrates a sense of urgency and discretion in handling sensitive information.

Responsibilities

• Manage a busy personal calendar using Google Calendar and MS Outlook, including appointments, travel, birthdays, events, and shifting priorities.
• Coordinate private and charter travel and manage all related details.
• Travel with the principal or ahead as needed to prepare residences and ensure home readiness.
• Communicate effectively with all stakeholders and vendors.
• Help ensure the main residence is well run; handle vendors, linens, provisions, errands, gifting, grocery shopping, dry cleaning, and household projects.
• Assist with seasonal decorating and event preparation.
• Willing to take on additional tasks as requested.
• Work comfortably in a home with cats.

Skills

Calendar management

Proactive

Communication

Organizational skills

Discretion

Travel coordination

Google Workspace

MS Office

Tools

Google Calendar

MS Outlook

Google Workspace

MS Office

Job description

A respectful and down-to-earth private family is based in SoHo and seeking a highly capable Personal Assistant to support the principal and help keep the household, calendar, travel, and personal priorities running smoothly.

The ideal candidate must live in NYC and within an easy commute of the residence, with the flexibility to pop over quickly when needed.

This is a hands-on role for someone hardworking, organized, anticipatory, and willing to jump in wherever needed while working closely with the principals, the Family Office team, the principal's EA, household staff, and vendors.

The client has many tenured employees on their team.

Responsibilities

• Manage a busy personal calendar using Google Cal and MS Outlook, including appointments, travel, birthdays, events, and shifting priorities
• Coordinate private and charter travel and manage all related details
• Travel with the principal or ahead as needed to prepare residences and ensure home readiness
• Communicate effectively with all stakeholders
• Help ensure the main residence is well run; handle vendors, linens, provisions, errands, gifting, grocery shopping, dry cleaning, and household projects
• Help with seasonal decorating and event preparation
• Willingly work on other tasks as requested
• Work comfortably in a home with cats

Qualifications

• Prior experience as a PA, an EPA, in a similar private service role, or related field
• Must live in NYC and within an easy commute of the SoHo residence
• Strong calendar management skills and proficiency with Google and MS Suites
• Extremely proactive, organized, communicative and detail-minded
• Demonstrates a sense of urgency
• Experience booking private or charter travel is highly valued
• Low-ego and open to suggestions
• Very discreet and respectful of the family's privacy and boundaries
• Hands-on, service-minded, and willing to handle both administrative and practical household needs
• Must be willing to run errands on foot, by train, by taxi/Uber, etc.
• Valid passport required and willingness to travel as needed

Schedule

• Generally, Monday to Friday, 9:00 am to 5:00 pm
• Hybrid role with regular onsite support in SoHo
• Must have a 24/7 support mindset and be willing to take occasional after-hours or weekend calls
• Salary starting at $140,000 - $175,000 depending on experience
• Benefits include discretionary bonus, medical/dental/vision, PTO, paid holidays, and 401(k) with match