Executive Personal Assistant to Tech Entrepreneur

Pocketbook Agency; New York (NY); On-site; USD 120,000 - 140,000; Full time

Job summary

A dynamic tech entrepreneur seeks a proactive Executive Personal Assistant to provide comprehensive personal and business support. The ideal candidate will excel in organization, communication, and problem-solving, ensuring seamless operations in both personal and professional realms.

Qualifications

• 5+ years as an Executive and/or Personal Assistant.
• Exceptional organizational skills with meticulous attention to detail.
• High level of discretion and professionalism.

Responsibilities

• Manage personal email correspondence and calendar.
• Assist with administrative tasks and project management.
• Plan travel and special occasions.

Skills

Organizational Skills

Communication

Problem-Solving

Discretion

Tech-Savvy

Job description

Executive Personal Assistant to Tech Entrepreneur

Executive Personal Assistant to Tech Entrepreneur

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We are seeking a dynamic and highly proactive Personal Executive Assistant to provide personal and business support to a creative tech entrepreneur. The ideal candidate is a meticulous self-starter who embodies the philosophy that "the way you do anything is the way you do everything." No task is beneath them, yet they can handle substantial responsibility across all aspects of the principal's life. This role requires someone who takes pride in their work, approaches everything with the same attention to detail, and thrives on anticipating needs before they arise.

The ideal candidate must excel in both business and personal capacities, demonstrating high business aptitude while maintaining an equal commitment to supporting personal tasks—truly embodying the dual nature of the role. This person is exceptionally organized and obsesses over building systems to solve problems efficiently and optimize daily operations.

Requirements:

• At least 5+ years of experience as an Executive and/or Personal Assistant, preferably supporting an entrepreneur or high-profile individual
• Committed to establishing a long-term professional relationship over multiple years
• Exceptional organizational skills with meticulous attention to detail
• Self-motivated problem-solver who works independently and anticipates needs
• Excellent communication skills (verbal and written) and interpersonal abilities
• High level of discretion, confidentiality, and professionalism
• Tech-savvy with proficiency in modern software applications
• Adaptable to shifting priorities and last-minute requests
• Schedule flexibility, including weekends as needed
• Availability to travel to the Hamptons residence as needed
• Comfortable with pet care
• Valid driver's license

Responsibilities:

Personal Support:

• Manage personal email correspondence and calendar
• Act as a gatekeeper of principal's time and commitments
• Plan travel, gatherings, and special occasions
• Make reservations for restaurants, events, and entertainment
• Assist with pet care including appointments
• Source and purchase gifts and other items as needed
• Manage grocery deliveries and meal coordination
• Pay bills and help manage personal finances
• Ensure homes in NYC and Hamptons are well-maintained
• Manage all aspects of household operations, including vendors and contractors
• Obtain bids for home repair projects and oversee their execution
• Organize storage spaces in both residences

Business Support:

• Assist with administrative tasks (scheduling, internal communications)
• Manage business email correspondence and calendar
• Provide project management support for business initiatives
• Support research and outreach efforts for new opportunities
• Coordinate with key business stakeholders and partners
• Assist with documentation and information management
• Help with event planning and logistics for the team
• Assist with hiring and recruitment processes
• Help coordinate between business and personal schedules
• Organize office space and arrangements

Ideal Qualities

• Hyper-proactive approach to identifying and addressing needs before being asked
• Ability to manage upward and provide structure to the principal's schedule
• Creative problem-solver who can find efficient solutions to various challenges
• Comfortable with a diverse range of responsibilities
• Adaptable to changing priorities and able to manage multiple tasks simultaneously
• Professional demeanor when interacting with various stakeholders

Schedule: Monday - Friday, general business hours with flexibility, weekends as needed

Compensation: $120,000 - $140,000, depending on experience and responsibilities

Location: Primarily in Tribeca, NYC, with travel to the Hamptons as needed

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service, Administrative, and Project Management

• Industries

  Technology, Information and Media and Individual and Family Services

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