Executive Personal Assistant to Prominent NYC Philanthropist

Career Group; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

A prominent New York philanthropist is seeking an Executive Personal Assistant to provide comprehensive support for both personal and business matters. This role involves calendar management, travel arrangements, communication with staff, and event management. The ideal candidate will excel in writing, problem-solving, and maintaining composure under pressure. A sophisticated, detail-oriented individual is preferred for this unique opportunity to work closely with the principal in a dynamic environment.

Qualifications

• Experience supporting a high-level executive or principal.
• Ability to manage both personal and business tasks.
• Familiarity with calendar management and travel arrangements.

Responsibilities

• Manage the principal's calendar including personal and professional appointments.
• Arrange travel and create detailed itineraries.
• Communicate effectively between the principal and other staff.
• Purchase household and office items as necessary.
• Conduct research and provide recommendations.
• Manage events from planning through execution.
• Provide preliminary technical support for devices.

Skills

Exceptional writing skills

Problem-solving

Organizational skills

Calm under pressure

Discretion

Job description

Executive Personal Assistant to prominent NYC Philanthropist

Principal is a busy equestrian, art collector and philanthropist who needs a right hand with exceptional writing skills, poise, and discretion - She is lovely and deserves a dedicated right hand. Candidate will work out of her home - This is a job for a sophisticated, bookish perfectionist who has achieved longevity supporting a discerning principal.

The job is about 60% personal and 40% business, acting as the primary support - Ideal candidate will be an effective problem-solver, extremely organized, composed under pressure, and be able to handle all manner of requests and feedback in a calm, professional manner.

Key Responsibilities include:

• Calendar management for principal, including professional commitments (board meetings), personal appointments (medical, social, meal reservations, etc)
• Travel arrangements including flights, trains, cars and creating detailed travel itineraries in addition to updating the calendar with each travel arrangement
• Communicating between the principal and other staff, including driver, housekeeper, property manager and outside vendors as needed
• Purchasing items for household use, office use, and as advised by principals
• Research on all manner of topics, often needing to provide recommendations in addition to raw data
• Event management and production, from gathering contact information for the guest lists, to arranging staff, ordering supplies/rentals as needed, and coordinating all physical and logistical aspects to produce a successful event (Events range from social to political to philanthropical)
• Technical support of personal devices (iPhones, iPads, Mac computers) – there is more formal IT support but preliminary troubleshooting will be done by the person in this role