Executive/Personal Assistant to C-Suite

Northbound Executive Search; New York (NY); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Senior leadership exposure

Collaborative team environment

Job summary

Northbound Executive Search is seeking an experienced Executive Assistant / Personal Assistant to provide dedicated 1:1 support to a C-Suite executive in a leading financial services firm. Responsibilities include managing a complex calendar, coordinating domestic and international travel, gatekeeping stakeholders, handling confidential materials, and assisting with personal appointments.

Candidates must be on-site five days per week and bring 5+ years of EA/PA experience with discreet,

Qualifications

• 5+ years of Executive Assistant or Personal Assistant experience required.
• Financial services experience required, preferably within asset management, private equity, hedge funds, or investment banking
• Demonstrated experience providing dedicated 1:1 support to a senior executive or C-Suite leader
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities
• Strong communication skills and executive presence
• Highly discreet, proactive, resourceful, and solutions-oriented
• Must be comfortable working on-site five days per week

Responsibilities

• Provide comprehensive 1:1 support to a C-Suite executive
• Manage a complex and ever-changing calendar
• Coordinate domestic and international travel and detailed itineraries
• Act as a gatekeeper and liaison to senior internal and external stakeholders
• Manage confidential communications, meeting materials, and follow-ups
• Assist with personal appointments, reservations, and ad hoc requests
• Anticipate needs, solve problems proactively, and ensure seamless day-to-day support

Skills

Calendar management

Executive presence

Strong communication

Discretion

Job description

A leading financial services firm is seeking an experienced Executive Assistant / Personal Assistant to provide dedicated 1:1 support to a C-Suite executive. This is a highly visible role for a polished, proactive professional who thrives in a fast-paced environment and is comfortable managing both professional and personal responsibilities.

Responsibilities:

• Provide comprehensive 1:1 support to a C-Suite executive
• Manage a complex and ever-changing calendar
• Coordinate domestic and international travel and detailed itineraries
• Act as a gatekeeper and liaison to senior internal and external stakeholders
• Manage confidential communications, meeting materials, and follow-ups
• Assist with personal appointments, reservations, and ad hoc requests
• Anticipate needs, solve problems proactively, and ensure seamless day-to-day support

Qualifications:

• 5+ years of Executive Assistant or Personal Assistant experience required
• Financial services experience required, preferably within asset management, private equity, hedge funds, or investment banking
• Demonstrated experience providing dedicated 1:1 support to a senior executive or C-Suite leader
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities
• Strong communication skills and executive presence
• Highly discreet, proactive, resourceful, and solutions-oriented
• Must be comfortable working on-site five days per week

What They Offer:

• Opportunity to work closely with senior leadership at a leading financial services organization
• Collaborative and high-performing team environment

Job ID:

24306