Executive Personal Assistant Saltillo, MS

Kaizen Lab Inc.; Mississippi; On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

Healthcare

Vision

Dental

Life Insurance

Disability

Accident Insurance

Paid Time Off

Job summary

Kaizen Lab Inc. is seeking an Executive Personal Assistant to manage scheduling and daily workflows for a high-pressure executive. This role requires energy, discretion, and strong organizational skills, offering a salary range of $38,000 to $45,000 based on experience.

Ideal candidates should be tech-savvy and reliable, with the ability to communicate professionally and maintain confidentiality in a fast-paced environment.

Qualifications

• Reliable transportation.
• Must pass a background check and drug screen.

Responsibilities

• Own the executive’s calendar and scheduling.
• Triage email and messages.
• Track tasks and deadlines.
• Coordinate meetings and logistics.
• Prepare documents and summaries.
• Handle errands as assigned.
• Communicate clearly and professionally.
• Maintain confidentiality.

Skills

High energy

Strong organization and communication skills

Tech savvy

Discreet

Tools

Google Workspace

Job description

Executive Personal Assistant

Role Snapshot

We need someone who walks in with presence, takes charge immediately, and keeps pace with a high-pressure, high-output executive. You are bold, confident, razor sharp, and you like being the one who keeps everything moving. You anticipate needs before anyone speaks, command a fast-paced workflow without hesitation, and do it with tact, professionalism, and discretion.

This is not a quiet desk job. Priorities change quickly. The pace is intense. You will be expected to move fast, think clearly under pressure, and execute without constant direction. Thick skin and a strong work ethic are required. There is zero tolerance for gossip, drama, or workplace politics. Nothing is beneath you. If it needs doing, you handle it.

Who You Are

• High energy, action-oriented, and comfortable in a demanding environment
• Thick skin, emotionally steady, and not easily rattled
• Confident and authoritative without being abrasive or running people off
• Professional, tactful, and aware of boundaries and chain of command
• Discreet, trustworthy, and not a gossip
• Tech savvy and quick to learn new systems

Key Responsibilities

• Own the executive’s calendar, scheduling, and day-to-day flow
• Triage email, messages, and requests, filter noise, and elevate what matters
• Track tasks, deadlines, and follow-ups so nothing falls through the cracks
• Coordinate meetings, logistics, and time-sensitive priorities
• Prepare documents, summaries, and quick-turnaround admin deliverables
• Handle errands and operational support tasks as assigned, including small tasks that keep the day moving
• Communicate clearly and professionally with staff, vendors, and external partners
• Maintain confidentiality at all times

Multi-Location Support

We operate across five office locations. This role requires occasional local travel between offices for meetings, pickups, drop-offs, and operational support. It is not daily travel, but you must be able and willing to do it when needed.

Compensation and Schedule

• Full-time
• $38k–$45k+, based on experience, reliability, speed, and demonstrated performance in a high-demand executive support role
• Benefits (Healthcare, Vision, Dental, Life Insurance, Disability, Accident Insurance, Paid Time Off)

Minimum Requirements

• Reliable transportation
• Strong organization and communication skills
• Comfort with Google Workspace (Gmail, Calendar, Docs, Sheets) and everyday technology
• Must pass a background check and drug screen