Executive Personal Assistant: Master Organizer & Travel Pro

Northbound Executive Search; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Northbound Executive Search is seeking a highly organized Executive Personal Assistant to support a senior executive with administrative, operational, and personal tasks. The role ensures daily responsibilities, schedules, and priorities are handled efficiently and with discretion.

The ideal candidate has experience in executive or personal assistance, excellent communication, and strong proficiency in MS Office and Google Workspace. Travel coordination and a valid driver's license are a plus.

Qualifications

• Experience in executive assistance, personal assistance, private household support, or a similar role.
• Previous experience supporting a CEO, founder, senior executive, entrepreneur, or high-net-worth individual is preferred.
• Exceptional organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, calendar management, and relevant productivity tools.
• Experience coordinating complex travel arrangements and managing competing priorities.
• Strong attention to detail and the ability to work independently with minimal supervision.
• Flexibility to accommodate changing schedules and occasional after-hours requests, as agreed upon.
• A valid driver’s license and willingness to travel, if required for the role.

Responsibilities

• Provide comprehensive administrative, operational, and personal support to a senior executive.
• Manage schedules, prioritize daily responsibilities, and coordinate travel as needed.
• Communicate effectively with internal and external stakeholders and handle confidential information.
• Support special projects and personal tasks to ensure seamless executive workflow.

Skills

Executive support

Organizational skills

Time management

Multitasking

Communication

MS Office

Google Workspace

Calendar management

Travel coordination

Attention to detail

Independence

Flexibility

Driver's license

Tools

Microsoft Office

Google Workspace

Job description

Northbound Executive Search is seeking a highly organized Executive Personal Assistant to support a senior executive with administrative, operational, and personal tasks. The role ensures daily responsibilities, schedules, and priorities are handled efficiently and with discretion.

The ideal candidate has experience in executive or personal assistance, excellent communication, and strong proficiency in MS Office and Google Workspace. Travel coordination and a valid driver's license are a plus.