Executive Personal Assistant Administrative Coordinator

4B Marketing; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

4B Marketing is seeking an organized, energetic Executive Personal Assistant to work directly with the CEO. The role focuses on making the CEO’s life easier, more organized, and more productive by managing calendars, scheduling, and strategic support.

You will coordinate meetings, travel, and daily tasks while anticipating needs and maintaining confidentiality. This position offers growth potential and direct exposure to leadership, with travel opportunities and a dynamic work environment.

Qualifications

• Extremely organized with attention to detail and deadlines.
• Dynamic, adaptable, with initiative and problem-solving mindset.
• Proactive; anticipates what needs to happen next.
• Excellent communicator, professional and personable across all levels.

Responsibilities

• Manage CEO's calendars, appointments, calls, and deadlines.
• Track assignments, follow up on action items, prevent items from slipping through the cracks.
• Coordinate meetings, travel arrangements, and daily schedules.
• Organize business projects, communications, and administrative duties.
• Anticipate needs, solve problems, and keep CEO ahead of schedule.

Skills

Calendar management

Travel coordination

Communication

Discretion

Organizational skills

Tools

Calendar software

Job description

Job Description

Job Description

** Career Growth | Paid Travel | Direct CEO Mentorship**

** ARE YOU THE PERSON WHO KEEPS EVERYONE ELSE ORGANIZED?**

Are you naturally organized, quick-thinking, and the person everyone relies on to remember the things they forget?

Do you love checking things off your list, juggling multiple priorities, and making complicated schedules look effortless?

** If so, you might be exactly who we’re looking for!**

At 4B Marketing , we’re searching for a highly organized, energetic, and resourceful Executive Personal Assistant to work directly with our CEO.

Your mission is simple: Make the CEO’s life easier, more organized, and more productive.

WHAT YOU’LL BE RESPONSIBLE FOR

• Managing calendars, appointments, conference calls, and important deadlines.
• Tracking assignments, following up on action items, and ensuring nothing falls through the cracks.
• Coordinating meetings, travel arrangements, and daily schedules.
• Helping organize business projects, communications, and administrative responsibilities.
• Anticipating needs, solving problems, and keeping the CEO one step ahead.

WHO WE’RE LOOKING FOR

• ** Extremely organized:** You love structure, details, and staying ahead of deadlines.
• ** Dynamic and adaptable:** You bring energy, initiative, and a solution-oriented mindset.
• ** Proactive:** You don’t wait to be reminded. You anticipate what needs to happen next.
• ** Excellent communicator:** Professional, personable, and comfortable interacting with people at every level.
• ** Reliable and discreet:** You understand the importance of trust and confidentiality.
• ** Personality matters:** A great sense of humor, positive attitude, and polished personal presentation are definite pluses!

WHY JOIN 4B MARKETING?

• ** Work Directly With the CEO:** Gain firsthand exposure to entrepreneurship, leadership, and business operations.
• ** Exceptional Growth Potential:** As the company expands, this position has the potential to evolve into a higher-level executive support or operations role.
• ** Long-Term Earning Potential:** Opportunities to substantially increase your compensation over the next 1–2 years, potentially more than doubling your starting income as responsibilities and performance grow.
• ** Paid Business Travel:** Opportunities to travel for company business with approved travel expenses covered.
• ** Professional Development:** Build valuable skills while becoming an essential part of a growing organization.

COULD YOU BE THE CEO’S RIGHT HAND?

We’re not looking for someone who simply follows a to-do list.

** We’re looking for someone who creates the to-do list, makes sure it gets done, and somehow makes the entire process enjoyable.**

If you’re organized, ambitious, dependable, and excited about growing alongside a business, we’d love to meet you.

_ 4B Marketing — Developing People. Building Leaders. Creating Opportunities. _