Executive Personal Assistant

Confidential; Port Washington (NY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Confidential is seeking an Executive Personal Assistant to the Founder in a hybrid role based on Long Island/NYC (near Port Washington). You will manage a complex calendar, filter emails, and coordinate high-profile appearances while supporting a working mom and founder.

The role requires discreet professionalism, tech savvy, and willingness to travel. Compensation is commensurate with experience, targeting $70,000 - $90,000 plus benefits.

Qualifications

• Proactive problem solver who anticipates needs.
• Discrete professional with sensitivity to private residence work.
• Tech savvy with Google Workspace, MS 360, and iPhone content editing apps.
• Valid driver's license with willingness to travel to Long Island and NYC.

Responsibilities

• Proactively manage emails, filter priorities, handle scheduling, and protect her time. You are the buffer between the Founder and external partners.
• Conduct morning briefings and evening downloads to ensure priorities are clear.
• Organize & manage PR events, meetings, and personal appearances.
• Maintain flexibility to pivot with the Founder’s fluctuating schedule, including shifting priorities for travel and evolving needs.
• Oversee and manage personal schedules including family commitments, social events, and appointments.
• Coordinate household tasks, liaising with household staff and managing supplies.
• Plan and organize travel itineraries, booking flights, accommodations, and transportation.
• Prepare travel documents and ensure logistics are in place for smooth travel.

Skills

Proactive problem solver

Discrete professional

Tech savvy

Driver's license

Tools

G-Suite

MS 360

iPhone apps

Job description

Executive Personal Assistant to the Founder

Location: Long Island / NYC (Hybrid - Mostly based on LI near Port Washington, NY)

Reports to: Founder & Creative Director.

Compensation: Commensurate with Experience. Targeting $70,000 - $90,000 +Benefits.

The Role

We are seeking a high-energy, hyper-organized, and creatively driven "Unicorn" to serve as the right hand to our Female Founder. This is a role that sits at the intersection of executive & personal support. You will be the silent engine that allows a high-profile founder and working mom to thrive.

You are as comfortable managing a complex digital calendar and sorting an inbox as you are capturing high-end BTS content on an iPhone.

Key Responsibilities

Executive Gatekeeping & Operations

• Proactively manage emails, filter priorities, handle scheduling, and protect her time. You are the "buffer" between the Founder and external partners (licensees, buyers, etc.).
• Conduct morning briefings and evening downloads to ensure priorities are clear and nothing falls through the cracks.
• Help to organize & manage PR events, meetings, and personal appearances
• Maintain extreme flexibility to pivot with the Founder’s fluctuating schedule, including shifting priorities for QVC tapings, travel, and evolving needs with a proactive, "no task too small" attitude.

Personal & Home Management:

• Oversee and manage personal schedules, including family commitments, social events, and appointments.
• Coordinate household tasks, such as liaising with household staff, arranging maintenance, and managing household supplies.
• Assist with personal errands, including shopping, gift purchasing, and other personal tasks as needed.

Travel Coordination:

• Plan and organize travel itineraries for both business and personal trips, including booking flights, accommodations, and transportation.
• Prepare travel documents and ensure all logistics are in place for smooth travel experiences.

The Ideal Candidate

• The Proactive Problem Solver: You don’t wait for a to-do list; you anticipate needs before they are voiced.
• The Discrete Professional: You understand the sensitivity of working within a private residence and with high-level brand information.
• Tech Savvy: Proficient in G-Suite, MS 360, and iPhone content editing apps and willingness to learn and adopt new technologies as needs arise.
• Mobile: Must have a valid driver’s license and be willing to travel/work from Long Island and NYC.