Executive Personal Assistant

Career Group; Port Washington (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Career Group seeks an Executive Personal Assistant to support the Founder in Long Island/NYC, balancing business and personal priorities with proactive, organized service.

The role requires discretion, strong communication, and the ability to anticipate needs in a fast-moving environment, with hybrid on-site work based on the Founder’s schedule.

Qualifications

• Candidates must have prior Executive Assistant and/or Personal Assistant experience.
• Ability to anticipate needs, exercise judgment and discretion.
• Strong organization, resourcefulness, and effective communication.

Responsibilities

• Proactively manage a complex calendar and shifting priorities.
• Coordinate and organize the Founder’s inbox, flag important items.
• Act as gatekeeper and primary point of contact for internal and external relationships.
• Keep the Founder organized with daily priorities, meetings, events, and commitments.
• Coordinate business and personal travel from start to finish.
• Manage personal and family calendars, appointments, and commitments.
• Liaise with household staff to align schedules and logistics.
• Assist with ad hoc projects and last-minute changes with calm solutions.

Skills

Calendar management

Communication

Discretion

Problem solving

Schedule coordination

Job description

Executive Personal Assistant to Founder | Long Island / NYC

We’re partnering with the Founder & Creative Director of a successful, accessories brand to hire an exceptional Executive Personal Assistant to serve as her right hand across both business and personal priorities.

This is a great opportunity for someone who is highly organized, proactive, confident and comfortable managing a very busy executive with a constantly changing schedule. The Founder is creative, fast-moving and has a lot happening at once, so she needs someone who can bring structure to her day, keep her focused on priorities, and stay two steps ahead.

Location:

Long Island / NYC — primarily based near Port Washington with regular time in NYC

Schedule:

Full-time / hybrid based on the Founder’s schedule

Requirement:

Valid driver’s license and ability to work between Long Island and NYC

What You’ll Do

• Proactively manage a complex calendar, scheduling and constantly shifting priorities
• Manage and organize the Founder’s inbox, flagging what needs her attention and helping ensure important items are addressed
• Act as a gatekeeper and point of contact across internal and external relationships
• Keep the Founder organized and on track with daily priorities, meetings, events and commitments
• Coordinate business and personal travel from start to finish
• Manage personal and family calendars, appointments and commitments
• Liaise with existing household staff to help keep schedules and logistics aligned
• Assist with occasional errands, shopping, gifting and other personal needs
• Jump into ad hoc projects and handle last-minute changes with a calm, solutions-oriented approach

Who We’re Looking For

The ideal candidate has prior Executive Assistant and/or Personal Assistant experience and knows how to support a dynamic, high-energy principal.

You’re someone who naturally anticipates needs rather than waiting to be asked, has excellent judgment and discretion, and is comfortable being both a strategic gatekeeper and hands-on when needed.

You should be organized, resourceful, tech-savvy and adaptable, with strong communication skills and the confidence to help manage priorities and keep a busy executive on track.

Industry experience is not required—we’re much more focused on finding the right personality, judgment and support experience.

This is a unique opportunity to work closely with an entrepreneurial Founder in a highly visible, trusted role with a lot of variety and responsibility.

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