Executive/Personal Assistant

Confidential; New York (NY); On-site; USD 65,000 - 120,000; Full time

Job summary

Confidential is seeking an Executive/Personal Assistant to a Creative Executive in a fast-moving, highly collaborative environment. You will be the trusted partner coordinating both business operations and personal priorities with discretion and precision.

The role centers on managing time, priorities, and communication for a visionary executive, ensuring seamless operations and high-level support under pressure. A calm, organized, proactive professional is essential.

Qualifications

• 5-8 years supporting senior executives in high-profile environments.
• Exceptional organizational skills and strong communication.
• Discretion and sound judgment in handling personal as well as business priorities.

Responsibilities

• Manage a complex calendar and travel arrangements.
• Coordinate domestic and international travel.
• Act as strategic liaison between the executive and internal teams.
• Prepare briefs and communications.
• Develop systems to keep operations running smoothly.

Skills

Calendar management

Travel coordination

Communication

Emotional intelligence

Discretion

Organization

Proactive

Decision making

Job description

Executive/Personal Assistant to Creative Executive | Multimedia Conglomerate

A globally respected leader within a major multimedia organization is seeking an exceptional Executive/Personal Assistant to serve as a trusted partner at the center of a fast-moving, highly collaborative environment. This is a rare opportunity to work closely with a visionary executive, supporting both complex business operations and personal priorities with discretion, precision, and sound judgment.

You will be the executive's primary point of coordination — managing time, priorities, and communication while ensuring everything runs seamlessly. The ideal candidate is calm under pressure, deeply organized, and capable of navigating high-stakes situations with professionalism and ease.

What You'll Do:

Provide comprehensive executive, personal, and family support. Manage a complex calendar, coordinate domestic and international travel, and act as a strategic liaison between the executive and internal teams. Prepare briefs and communications, handle personal logistics, and develop systems that keep everything running smoothly.

What You Bring:

5-8 years supporting senior executives in high-profile environments. Exceptional organizational skills, strong communication, high emotional intelligence, and proven discretion. You are proactive, adaptable, and solutions-driven with a strong instinct for anticipating needs.