Celebrity Personal Assistant

Critical Path Advisors; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical / Dental / Vision

120 day probationary period

Job summary

Critical Path Advisors seeks a Celebrity Personal Assistant to provide high-level administrative support to the individual. You will manage calendars, travel, and household staff while coordinating with the business manager when needed, in a fast-paced, confidential environment.

Travel is extensive and discretion is essential as you organize personal and professional tasks, maintain privacy, and build efficient systems for daily operations.

Qualifications

• Highly organized, discreet, and able to manage multiple tasks with precision.
• Experience developing basic organizational and communication systems.
• Excellent written and verbal communication skills and strong problem-solving abilities.
• Comfortable with travel and fast-paced environments.

Responsibilities

• Manage calendar updates and daily review of schedule.
• Coordinate personal life with business manager as needed.
• Oversee household operations including staff, services, and repairs.
• Research and arrange options for purchases and errands.
• Handle mail, deliveries, and returns; manage organizational systems.
• Arrange travel including air, ground, lodging, and dining reservations.
• Schedule medical and personal appointments for the individual.
• Ensure confidentiality and discretion at all times.
• Support other duties as assigned.
• Require travel experience.

Skills

Highly organized

Problem solving

Multi-tasking

Discretion

Tech savvy

Process development

Ownership

Communication skills

Independent work

Deadline driven

Job description

The Celebrity Personal Assistant provides high level administrative support to the Individual. Responsibilities include, but are not limited to booking travel, managing house staff, maintaining personal calendar for the individual, as well as running personal errands. The Personal Assistant must also work closely with management and executive team members on any business-related items that touch personal. The Personal Assistant should be comfortable with a great amount of travel and work in a fast-paced environment, with excellent communication and organizational skills. Experience with managing all aspects of the person and home life is a priority.

Responsibilities

• Managing, updating, and keeping the calendar current and reviewing daily.
• Managing assigned aspects of the individual’s personal life and interfacing with the business manager when necessary.
• Managing all aspects of the household including housekeeper, food, and beverage, identifying booking and overseeing all repairs and other vendors, and ensuring the house is guest ready.
• Running errands; researching and sourcing various options on miscellaneous purchases.
• Handling and sorting mail; accepting and managing deliveries, packages, returns, etc.
• Setting up and managing the organization of all aspects of house.
• Managing all aspects of individual’s travel, including booking, rescheduling, tracking all air, ground, lodging and dining reservations; quickly learns and incorporates hotel and air preferences.
• Managing medical appointments, prescription ordering and personal appointments for the individual.
• Sets up and manages operational systems to streamline all possible functions.
• Encouraging the flow of communications; checking emails and following up.
• Ensuring the utmost confidentiality and discretion at all times.
• Performing other work-related duties as assigned.
• Must have travel experience.

Requirements & Qualifications

• Highly organized and resourceful
• Efficient, natural problem solver, multi-tasker, high level of focus on details
• Dependable, honest, and discreet
• Proficient with technology
• Experience developing basic organizational and communication systems / processes to bring structure and operationalize functions
• Takes ownership and pride in ensuring that the individual is well taken care in all aspects of their lives
• Welcomes direction and feedback
• Can work through any situation; utilizing all resources possible on their own prior to involving the principle
• Strong ability to connect all the dots and focus on larger picture, as to make smarter decisions
• Forward thinker that is excellent with anticipating needs
• Must possess the ability to work well independently and without supervision
• Effective and professional written and communication skills
• Ability to work on tight deadlines while producing high-quality work.

Compensation and Benefits

• Up to $150,000 per year, based on experience
• Medical / Dental / Vision
• 120 day probationary period

Job Type: Full-time

Experience:

Celebrity PA: 3 years (Required)

Work Location: On Site