Executive/Personal Assistant

Career Group; New York (NY); On-site; USD 130,000 - 160,000; Full time

Benefits offered by this job

Fully paid benefits premiums

Gym membership

401k match

Free lunch in office

PTO: 4 weeks vacation + sick days

Job summary

Career Group is seeking an experienced Executive Assistant to support a Senior Partner at a leading private equity firm in Midtown Manhattan. The role requires a proactive, polished professional who can manage demanding schedules and confidential matters with discretion.

You will coordinate complex domestic and international travel, draft briefing materials, and act as a strategic gatekeeper, balancing personal and professional priorities while maintaining a collaborative team mindset.

Qualifications

• 5+ years of EA/PA experience, finance industry preferred.
• Self-directed and highly proactive.
• Collaborative with a large admin/EA team.
• Calm under tight deadlines and pressure.
• Confident, polished, and professional.
• Strong communication with executives, investors, and family members.
• Experience handling confidential information.

Responsibilities

• Serve as main contact and primary EA to the Partner.
• Prioritize meetings and manage Outlook calendar.
• Arrange domestic and international travel itineraries.
• Draft briefing materials, agendas, and follow-up items.
• Process and reconcile expense reports.
• Handle communications on the Partner's behalf.
• Filter requests and commitments as gatekeeper.
• Anticipate needs and resolve issues.
• Oversee personal affairs and scheduling for the Partner and family.
• Arrange personal projects, dining/travel reservations.
• Maintain flexible, solutions-focused mindset.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication

Discretion

Gatekeeping

Team collaboration

Tools

Outlook

Job description

This exciting, dynamic position provides executive & personal support to a Senior Partner at a leading private equity firm recognized for its collaborative and high-performing culture. This role supports a respected leader with a fantastic personality.

Location: Midtown NYC in office Monday - Friday

Hours: generally around 9:30am -5:30pm in office Monday - Friday with a 24/7 mentality if needed.

Salary range commensurate with experience: $130-160k base range + discretionary bonus + fully paid benefits premiums, free gym, strong 401k match, free lunch in office, PTO: 4 weeks vacation + sick days.

Seeking:

• 5+ years of EA and PA experience - finance industry preferred, but open to family office, HNWI support or other fast-paced environments
• Self-directed and highly proactive.
• Collaborative and team-oriented to work with the large admin/EA team
• Composed under tight deadlines and pressure.
• Confident, polished, and professional.
• Strong communication skills to engage with high-level executives, investors, and family members.

Key Responsibilities

Executive Support

• Serve as the main point of contact and primary Executive Assistant to the Partner for all administrative needs.
• Prioritize meetings and commitments aligned with business goals while managing a dynamic Outlook calendar.
• Partner with travel agencies to arrange detailed domestic and international itineraries.
• Draft briefing materials, agendas, meeting documents, and track follow-up action items.
• Process and reconcile expense reports.
• Handle communications on the Partner's behalf with efficiency and professionalism.
• Help filter requests, opportunities, and commitments by acting as a strategic gatekeeper.
• Proactively resolve potential issues by anticipating needs before they surface.
• Exercise high discretion when managing confidential and sensitive information.

Personal Support

• Oversee select personal affairs, logistics, and scheduling for the Partner, their spouse, and children.
• Help execute personal projects, dining/travel reservations, and daily family logistics.
• Maintain a flexible, solutions-focused mindset when plans shift and priorities change.
• Function as a reliable resource for both personal and professional demands.