Executive Personal Assistant

Lancelot Productions Lda; New York (NY); On-site; USD 40,000 - 65,000; Full time

Job summary

A leading company in film production and live entertainment seeks a skilled Personal Assistant to provide top-level support. The ideal candidate should demonstrate strong organizational and communication skills, along with experience in managing priorities in a fast-paced environment. This position involves significant collaboration and coordination within a creative team focused on international policy and entertainment projects.

Qualifications

• Must have a Bachelor's degree.
• Perfect written and spoken English.
• Experience in creating business plans and team supervision.

Responsibilities

• Manage calendar and task management for executive.
• Draft slides, meeting notes, and correspondence.
• Coordinate tasks with other assistants.

Skills

Social media skills

Analytical skills

Organizational skills

Communication

Time management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Monday.com

Job description

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The ideal candidate will provide top-level assistance related to projects concerning film production, live entertainment, philanthropy and international policy making.

Responsibilities

• Calendar and task management

• Responding to emails and document requests

• Draft slides, meeting notes and documents

Qualifications

• Bachelor's degree or equivalent experience

• High intelligence, quick reaction and execution of any given task

• Intrinsic motivation in film, culture, democracy and justice

• Past experience in creating business plans

• Past experience in team supervision

• Perfect written and spoken English

• Social media skills, analytics and online reporting

• Proficient in Microsoft Office suite and tools such as Monday.com

• Experience in managing multiple priorities, administrative coordination, and logistics

• Well-organised, detail-oriented, ability to multi-task with great follow-up skills

You will coordinate with further assistants to manage tasks and events also on evenings and weekends. You must be able to work in a fast-paced environment. A deep understanding of international politics and media is required as well as contemporary cinema.

You should be well-organised and comfortable scheduling meetings and responding to emails on the executive's behalf, and working in different time zones. Lastly, you should be able to manage reporting of teams to the Executive.

About

Jaka Bizilj is an international producer, operating since 1995 in the fields of film, live entertainment, culture and philanthropy. In the area of film, he started with minor investments in “Shaft” and “Mission Impossible II” and has produced films with the likes of Richard Curtis and Oscar-wining talent. Václav Havel honored “Letter to Anna” about the murdered Russian journalist Anna Politkovskaja. Among the most reknown cultural projects were contributions to Bob Geldof’s “Live 8”, the creation of “The Wall Museum” in Berlin and installations with Ai Weiwei. Concerts ranged from operas and musicals to film orchestra performances on themes such as Harry Potter, The Lord of The Rings and Hans Zimmer. He has hosted the likes of Sting, Liza Minelli, Bryan Adams, Anna Netrebko, Lang Lang, Bono, Roger Waters and Arcade Fire. In the field of philanthropy he has produced the annual Cinema for Peace Gala since 2002, created “Sports for Peace” with Muhammad Ali and Nelson Mandela as well as “Help Haiti Home” for Sean Penn, enabling charitable organizations to raise in total more than 50 Mio USD.

With Cinema for Peace Bizilj has worked with most of the world’s leading film personalities, heads of state and Pope Francis. He is the founder of The World Forum and The Citizens Court of the World.

If you consider yourself qualified to work on a global A-level in a fastpaced environment with a small team of assistants and don`t regard "life" and "work" as antagonists, send your CV through Linkedin and let us know your earliest possible starting date. We are looking forward to your compelling application.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Management, and Art/Creative

• Industries

  Performing Arts, Government Relations Services, and Movies, Videos, and Sound

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