Executive Personal Assistant

Career Group; Miami Beach (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Career Group in Miami Beach, FL is seeking an Executive Assistant / Personal Assistant to support two principals in a fast-paced, confidential environment. The role balances complex scheduling with hands-on personal assistance and requires polished professionalism.

The position is onsite, full-time, and Temp to Hire with start ASAP. Responsibilities include calendar management, travel planning, event coordination, and discreet handling of sensitive information.

Qualifications

• Experience supporting senior executives or UHNW individuals.
• Exceptional calendaring and organization.
• Strong communication and judgment.
• Willingness to handle personal tasks and travel.
• Ability to handle confidential information.

Responsibilities

• Manage extremely complex calendars for two principals.
• Coordinate meetings and shifting priorities.
• Domestic and international travel coordination with detailed itineraries.
• Manage day-to-day logistics and operations.
• Arrange restaurant reservations, gifting, social events, and personal appointments.
• Run errands and assist with personal requests.
• Coordinate with vendors and external contacts.
• Track tasks and ensure timely follow-through.
• Handle highly confidential information with discretion.

Skills

Executive support

Calendar management

Travel planning

Discretion

Stakeholder coordination

Job description

Executive Assistant / Personal Assistant – Miami Beach, FL

We’re seeking a polished, highly organized Executive Assistant / Personal Assistant to support two principals in a fast-paced, highly confidential environment in Miami Beach.

This is an excellent opportunity for a high-level EA who thrives on complex scheduling, anticipates needs, and is comfortable balancing sophisticated executive support with hands‑on personal assistance.

Location: Miami Beach, FL

Contract: Temp to Hire

Schedule: Full-time, onsite 5 days/week

Start: ASAP

Responsibilities include:

• Managing extremely complex, detail-heavy calendars for two principals


• Coordinating meetings, appointments, and constantly shifting priorities


• Domestic and international travel coordination and detailed itineraries


• Managing day-to-day logistics and operations


• Restaurant reservations, gifting, social events, and personal appointments


• Running occasional errands and assisting with personal requests


• Coordinating with vendors, external contacts, and various stakeholders


• Tracking tasks and ensuring timely follow-through


• Handling highly confidential information with discretion

The ideal candidate will have:

• Significant Executive Assistant, Executive Personal Assistant, or C‑Suite support experience


• Experience supporting senior executives, founders, UHNW individuals, or multiple principals


• Exceptional complex calendaring skills and attention to detail


• Strong business acumen and professional judgment


• A proactive, task-oriented approach with the ability to anticipate needs


• Excellent organization and communication skills


• Strong travel coordination experience


• Tech‑savviness and the ability to quickly learn new systems


• Flexibility and a willingness to assist with both executive and personal needs


• Comfort working around dogs and a genuine love of animals

This position requires someone who operates with precision, is exceptionally detail-oriented, and can seamlessly manage a constantly evolving schedule and workload.

Please note:

This is a highly confidential search. Additional client and location details will be provided as candidates progress through the interview process.