Executive Personal Assistant

HEALTH ATLAST WEST LA; Los Angeles (CA); Hybrid; Full time

Job summary

Join a dynamic healthcare franchise as an Executive Personal Assistant, providing high-level support to a visionary CEO. In this exciting role, you'll manage schedules, coordinate meetings, and assist with both business and personal tasks, ensuring smooth operations in a fast-paced environment. This innovative organization is dedicated to revolutionizing healthcare through a holistic approach, offering you the chance to make a meaningful impact. If you're detail-oriented, proactive, and thrive under pressure, this is the perfect opportunity to grow your career in a mission-driven setting.

Benefits

Wellness Resources

Competitive Compensation

Professional Growth Opportunities

Qualifications

• 3+ years as an Executive or Personal Assistant to a C-level executive.
• Exceptional communication and organizational skills are essential.

Responsibilities

• Manage the CEO's schedule and coordinate business meetings.
• Assist with drafting emails and handling communication on behalf of the CEO.

Skills

Organizational Skills

Multitasking

Problem-Solving

Written Communication

Verbal Communication

Discretion

Adaptability

Education

Bachelor's Degree

Tools

Google Suite

Microsoft Office

Project Management Tools

Job description

Benefits:

Wellness resources

Location: West Los Angeles, CA (90066)
Employment Type: Full-Time (40 hours per week)
Compensation: Competitive salary based on experience ($40 - $48 per hour, DOE)

How to Apply:

If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, we’d love to hear from you! Send a 60-second selfie video of yourself and how you believe you can bring value to the Health Atlast culture and work directly with executives in a thriving healthcare clinic franchise to 619-564-2744.

About Health Atlast:

Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and more—all under one roof.

We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO.

The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency.

Key Responsibilities:

1. Executive Support:
   • Manage the CEO’s schedule, appointments, and calendar with precision.
   • Coordinate and confirm business meetings, travel arrangements, and event logistics.
   • Prepare reports, presentations, and correspondence as needed.
   • Assist with drafting emails and handling communication on behalf of the CEO.
   • Screen and prioritize incoming calls, messages, and requests.
2. Business Operations Support:
   • Conduct research, compile data, and prepare briefs for meetings.
   • Assist in managing confidential business and legal documents.
   • Track and follow up on action items, deadlines, and key business initiatives.
   • Coordinate with internal teams, franchisees, and external partners as directed.
3. Personal Assistance:
   • Handle personal errands and administrative tasks to ensure smooth daily operations.
   • Oversee household scheduling, vendors, and appointments if necessary.
   • Assist with organizing events, reservations, and travel logistics.
4. Project Management & Coordination:
   • Support the execution of strategic projects and initiatives.
   • Organize files, records, and key business documents.
   • Liaise with key executives, including franchisees, medical professionals, and business associates.

Qualifications & Experience:

1. 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner.
2. Strong organizational, multitasking, and problem-solving skills.
3. Exceptional written and verbal communication abilities.
4. High level of discretion and professionalism when handling confidential matters.
5. Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools.
6. Tech-savvy with the ability to manage digital communications and scheduling software.
7. Ability to work under pressure, anticipate needs, and adapt to changing priorities.
8. Experience in healthcare, franchising, or business operations is a plus.
9. Bachelor’s degree preferred but not required.

Work Environment & Schedule:

Location: Work will be performed in the West Los Angeles area (90066).
Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters.
Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks.

Why Join Health Atlast?

1. Be part of an innovative and growing healthcare franchise that is changing lives.
2. Work closely with a dynamic CEO and leadership team.
3. Gain valuable experience in a fast-paced, mission-driven organization.
4. Competitive compensation and opportunities for professional growth.