Executive Assistant, Foundation

CHOC Children's; United States; Remote; Full time

Job summary

CHOC Children's seeks an Executive Assistant to provide high-level administrative support to executives. Responsibilities include conducting research, preparing reports, and managing schedules. Ideal candidates will have extensive experience in administrative roles, particularly supporting C-suite executives, and possess strong skills in Microsoft Office.

Qualifications

• Minimum five years of experience as an Administrative or Executive Assistant.
• Preferred: Seven or more years supporting a Senior Executive.

Responsibilities

• Provide executive level administrative support to company executives.
• Conduct research, prepare statistical reports, and handle information requests.

Skills

Microsoft Office Suite

Communication Skills

Analytical Skills

Problem Solving

Education

High School Diploma or GED

Associate's or Bachelor's degree in related field

Job description

Work Location

Orange, California

Work Shift

Day – 08hrs (United States of America)

Why CHOC?

At CHOC, we strive to be the leading destination of children’s health by providing exceptional and innovative care. We are responsible for the overall health of our community’s pediatric population in our hospitals, clinics, and practices. And because of our breadth of care, your career at CHOC can be as diverse and fulfilling as you determine. CHOC’s compensation structure, benefits offerings, and career development programs are geared to helping you achieve your professional and personal goals. Apply now to see where your career at CHOC can take you.

Job Summary

The Executive Assistant provides executive level administrative support primarily to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

Pay Range

Minimum $35.82 Midpoint $47.46 Maximum $59.10

Rate of pay is determined by various factors, including but not limited to knowledge, skills, competencies, experience, education, as well as position requirements.

Experience

• Required: Minimum five (5) years of experience as an Administrative Assistant or Executive Assistant.

• Preferred: Seven (7) or more years of Administrative experience supporting a Senior Executive at C-suite level. Prior experience supporting multiple executives and/or a department. Prior experience in a Legal office environment and prior healthcare experience.

Education

• Required: High School Diploma/ GED or equivalent. Additional years of experience may be accepted in lieu of education.

• Preferred: Associates or Bachelor's degree in related field.

Training

• Required: None required.

Specialized Skills

• Required: Strong Microsoft Office Suite skills (Excel, Word, PowerPoint, Outlook, etc.). Ability to type at least 60 WPM. Ability to operate standard office equipment e.g., phones, voicemail, computer, email, photocopiers and facsimile machines. Excellent written and verbal communication skills. Ability to follow instructions effectively both verbally and in writing. Ability to edit and compose grammatically correct correspondence. Ability to manage multiple projects and tasks simultaneously, well organized, detail oriented and able to appropriately prioritize. Sound analytical and problem solving/critical thinking skills. Strong database skills.

• Preferred: Experience working with a contract database.

Licensure

• Required: None required.

Work Environments - Functional Demand:

Sedentary - Very light energy level Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart. Physical Activity Requirements: Bending, Carry Objects, Climbing, Keyboard use/repetitive motion, Pinching/fine motor activities, Push/Pull, Reaching forward, Reaching overhead, Sitting, Squat/kneel/crawl (Squad & Knee), Standing, Talk or hear, Taste or smell, Twisting, Walking, Wrist position deviation

Physical Activity Lifting

Lifting (Floor to waist level) - Constant 67 or more%, Lifting (Floor to waist level) - Frequent 36-66%, Lifting (Floor to waist level) - Occasional 0-35%, Lifting (Waist level and above) - Constant 67 or more%, Lifting (Waist level and above) - Frequent 36-66%, Lifting (Waist level and above) - Occasional 0-35%

Sensory Requirements:

Color Discrimination, Depth Perception, Far Vision, Hearing, Near Vision

Environment Requirements:

Airborn Communicable Disease, Bloodborne Pathogens, Chemical, Dust Particular Matter, Extreme Noise Levels, Extreme Temperatures, Radiation, Uneven Surfaces or Elevations

Non-Discrimination Statement:

CHOC does not discriminate on the basis of age, race, color, religion, national origin, ancestry, marital status, genetic information, disability, sex, gender (including pregnancy, breastfeeding, childbirth, lactation or related medical conditions), gender identity or expression, medical condition, sexual orientation, veteran status, military or uniformed service member status, or other protected characteristics in accordance with state and federal laws. CHOC will consider for employment qualified applicants with criminal histories, in accordance with the Fair Chance Initiative for Hiring.

We encourage individuals from all backgrounds to apply for positions at CHOC, even if your experience doesn’t align perfectly with the listed qualifications for a particular role, as your unique experience may be a great addition to our culture for another one of our opportunities.

If you desire support or accommodations throughout the Talent Acquisition process, please inform your Talent Acquisition Partner.