Administrative Assistant

Phaxis; Los Angeles (CA); On-site; Full time

Job summary

Phaxis is seeking a highly organized Administrative Assistant to support managers in a dynamic environment. The ideal candidate will excel in multitasking and communication, ensuring efficient operations. Responsibilities include administrative support, coordinating meetings, and maintaining records. Preferred qualifications include 3-6 years of experience in financial services and proficiency in Microsoft Office.

Benefits

Medical insurance

Vision insurance

401(k)

Disability insurance

Paid maternity leave

Paid paternity leave

Qualifications

• 3-6 years of administrative support experience preferred.
• Strong knowledge of investment concepts and banking operations.
• Ability to organize and track multiple tasks.

Responsibilities

• Provide administrative support and manage inquiries.
• Coordinate meetings, events, and travel arrangements.
• Prepare and edit correspondence and reports.

Skills

Multitasking

Communication

Problem-solving

Attention to detail

Tools

Microsoft Office

Office management software

Job description

This range is provided by Phaxis. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$23.00/hr - $25.00/hr

We are seeking a highly organized Administrative Assistant to provide operational and administrative support to managers in a dynamic environment. The ideal candidate will excel in multitasking, communication, and problem-solving to ensure efficient day-to-day operations.

Key Responsibilities:

• Provide administrative support, including answering calls, assisting visitors, and managing inquiries.
• Coordinate meetings, events, interviews, travel, and lodging arrangements.
• Prepare and edit correspondence, agendas, reports, and meeting minutes.
• Maintain and update files, databases, and records.
• Perform data analysis and assist in preparing reports.
• Serve as a liaison between departments, clients, and vendors to resolve routine issues.
• Manage mail distribution, office supplies, and service requisitions.
• Operate standard office equipment and required software applications.
• Support additional administrative tasks as needed.

Preferred Qualifications:

• Preferably 3-6 years of administrative support experience, ideally in financial services or a corporate setting.
• Strong knowledge of investment concepts, banking, and securities industry operations.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and office management software.
• Ability to organize and track multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• High attention to detail and ability to work collaboratively.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Finance, and Customer Service

• Industries

  Financial Services, Banking, and Professional Services

Referrals increase your chances of interviewing at Phaxis by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Paid maternity leave

Paid paternity leave

Get notified when a new job is posted.

Sign in to set job alerts for “Administrative Assistant” roles.

Administrative Assistant, Human Resources

Administrative Assistant, Experience Design (XD)

Los Angeles Metropolitan Area 2 weeks ago

Administrative Assistant, Marketing - Social, Planning, and Operations

Los Angeles Metropolitan Area 2 weeks ago

Los Angeles Metropolitan Area $150,000.00-$175,000.00 2 weeks ago

Los Angeles, CA $70,000.00-$85,000.00 1 month ago

Executive Assistant to the COO, Atlantic Music Group

Los Angeles Metropolitan Area 2 weeks ago

Office Coordinator - Entertainment Law Firm ($65k)

Los Angeles, CA $100,000.00-$125,000.00 4 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.