Administration Assistant

Cordoba Corporation; Los Angeles (CA); On-site; Full time

Job summary

A leading engineering and design firm in California is seeking an Administrative Assistant to support its Facilities sector. The role involves various administrative tasks, requiring strong communication and organizational skills. This position is 100% onsite in Los Angeles, CA, offering a competitive hourly wage and comprehensive benefits.

Benefits

Medical and Dental Insurance

Vision Insurance

401k with Employer Match

Generous Vacation and Sick Leave

Employee Assistance Program

Qualifications

• Two or more years of administrative and office support experience.
• Effective written and oral communication skills.

Responsibilities

• Track expenditures for contracts.
• Assist with preparing contract agreements.
• Schedule meetings for project managers with contractors.

Skills

Communication

Organizational Skills

Interpersonal Skills

Multi-tasking

Tools

Microsoft Office

Job description

Overview

Cordoba Corporation is a leading engineering and design firm based in California. We are seeking an Administrative Assistant to support its Facilities sector. The candidate will perform a variety of administrative tasks. Candidates are required to have two or more years of a wide range of administrative and office support experience. This role is 100 percent onsite in Los Angeles, California.

Responsibilities

• Track expenditures for contracts
• Assist with preparing contract agreements
• Download state prevailing wage information and assembles it for distribution to contractors
• Maintain log of interactions with contractors as part of contract development work
• Assists with opening of bids for construction contracts
• Schedules live events using Microsoft TEAMS software
• Confirm that insurance certificates submitted by contractors meet County standards
• Prepare reports indicating degree of compliance with safety training
• Set up and take down equipment for hybrid meetings in the conference room
• Schedule meetings for project managers with contractors
• Assist in tracking consultant hours worked
• Generate reports indicating any Job Order Contracting contractors whose insurance has expired
• Any other duties may be required by the Division

Qualifications

Required Skills:

• Effective written and oral communication skills are required to work with all levels of staff, managers, and contractors
• Strong organizational skills
• Must be proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Good interpersonal skills
• Must be able to work with little supervision
• Capable of multi-tasking; and follow through on all tasks to completion

Salary Range: $30 to $35 per hour.

Location: Los Angeles, CA

Work Environment: Onsite

Our Company

Cordoba Corporation, Making a Difference

Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba’s efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks:We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with effective coverage the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodation, please contact our HR Department at: [phone].

Join Cordoba Corporation and be part of shaping California’s future!

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