Executive & Personal Assistant

RCW Athletic Club; Lancaster (Lancaster County); On-site; USD 50,000 - 70,000; Full time

Job summary

RCW Athletic Club seeks a highly organized Executive & Personal Assistant to support the Chief Visionary Officer in a dynamic role. Responsibilities include managing personal tasks and business operations to streamline the CVO's life and work. Ideal candidates will have proven executive support experience, excellent communication skills, and a proactive problem-solving attitude.

Benefits

Competitive salary and paid time off

Flexible and supportive work environment

Opportunity for personal and professional impact

Qualifications

• Proven experience as an executive or personal assistant, preferably supporting high-level executives.
• Exceptional organizational and time-management skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Assist with personal errands and travel arrangements.
• Prepare reports, presentations, and correspondence.

Skills

Organizational skills

Communication skills

Problem-solving

Tech-savvy

Tools

Microsoft Office

Google Workspace

Job description

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About Us: RCW Athletic Club has long been an established tennis club in the Lancaster community. Previously owned and operated as Racquet Club West, this was Lancaster’s first tennis facility in the area and has been a beloved tennis home to many for roughly five decades. During the summer of 2020, The Zink Family –George and Lauren, along with Ben, bought the club, rebranded it as RCW Athletic Club, and have been pouring positive energy into it ever since.

RCW boasts six indoor courts with brand new, state-of-the-art lighting and ceiling features. In addition, the club has eight remodeled outdoor har-tru courts, Padel courts, and a large pickleball community. A welcoming front desk, lobby, and viewing area make this a wonderful club for players and spectators alike.

Position Overview: We are seeking a highly organized, proactive, and personable Executive & Personal Assistant to support our CVO (Chief Visionary Officer) in both professional and personal capacities. This unique role involves managing daily business operations, assisting with personal errands, and providing comprehensive support to help streamline the CVO’s life and work.

Key Responsibilities:

Personal Support:

• Manage personal errands and appointments (e.g., grocery shopping, dry cleaning, reservations)
• Coordinate household tasks and maintenance
• Dietary assistance by making sure food is available
• Assist with travel arrangements and planning for personal trips
• Handle personal correspondence and communication
• Support in event planning for personal occasions

Business Support:

• Manage calendars, schedule meetings, and coordinate appointments
• Prepare reports, presentations, and correspondence; QuickBooks knowledge would be a huge bonus
• Assist with email and communication management
• Coordinate with vendors, clients, and partners
• Support special projects and administrative tasks as needed

Qualifications:

• Proven experience as an executive or personal assistant, preferably supporting high-level executives
• Exceptional organizational and time-management skills
• Excellent communication and interpersonal skills
• Ability to handle sensitive information with discretion and professionalism
• Proactive problem-solver with a can-do attitude
• Tech-savvy: proficient in Microsoft Office, Google Workspace, and calendar management tools
• Ability to adapt to changing priorities and multitask effectively
• Valid driver’s license and reliable transportation preferred

Preferred Attributes:

• Discretion and confidentiality
• Flexibility to work outside of regular hours if needed
• Friendly, approachable, and resourceful personality willing to help by wearing many hats

What We Offer:

• Competitive salary and paid time off
• Opportunity to work closely with a dynamic and driven individual
• A flexible and supportive work environment
• The chance to make a meaningful impact both professionally and personally