Executive Personal Assistant

Addison Group; Hermosa Beach (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an Executive Personal Assistant for a client in Hermosa Beach, CA. The role involves providing comprehensive administrative and personal support to senior leadership, coordinating schedules, and handling travel logistics onsite.

The ideal candidate is highly organized, proactive, and detail-oriented, capable of managing diverse responsibilities and balancing professional and personal tasks in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• 3+ years in an Executive Assistant/Personal Assistant role.
• Strong calendar management and scheduling skills.
• Excellent verbal and written communication.
• Exceptional attention to detail and record-keeping.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Independent, discreet work with confidential information.
• Willingness to assist with personal administrative needs.

Responsibilities

• Provide administrative support to senior leadership.
• Organize calendars, schedule appointments, and arrange meetings.
• Coordinate travel arrangements, accommodations, and transportation.
• Maintain organized files and assist with routine reporting.
• Manage day-to-day assignments and ensure timely completion.
• Assist with personal appointments and occasional errands.
• Communicate with contacts to coordinate schedules and requests.
• Track pending tasks and provide timely updates.
• Maintain professionalism and discretion with confidential information.
• Adapt to changing priorities and provide cross-functional support.

Skills

Calendar management

Scheduling

Communication

Attention to detail

Multitasking

Discretion

Independent work

Professional demeanor

Education

Bachelor's degree

Job description

Schedule

Monday-Friday, Full-Time Onsite

Employment Type

Contract-to-Hire

Benefits

This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is hiring an Executive Personal Assistant on behalf of our client in Hermosa Beach, CA. Our client is seeking a highly organized and dependable professional to provide comprehensive administrative and personal support. This opportunity is ideal for an individual who enjoys managing diverse responsibilities, maintaining organization, and contributing to efficient daily operations.

Job Description

The Executive Personal Assistant will be responsible for providing administrative, organizational, and general support to senior-level leadership. This position involves coordinating schedules, managing day-to-day administrative tasks, and assisting with various professional and personal responsibilities. The ideal candidate is proactive, resourceful, and detail-oriented, with excellent communication skills and the ability to work independently. Success in this role requires flexibility, sound judgment, and the ability to balance multiple priorities in a fast-paced environment.

Key Responsibilities

• Deliver comprehensive administrative assistance to support daily business activities and leadership needs.
• Organize calendars, schedule appointments, and facilitate meeting arrangements.
• Support travel coordination, including booking accommodations, transportation, and other necessary arrangements.
• Maintain organized files, process documentation, and assist with routine reporting requirements.
• Coordinate day-to-day assignments and ensure administrative tasks are completed efficiently.
• Assist with personal appointments, occasional errands, and general logistical needs.
• Communicate with various contacts to coordinate schedules, requests, and ongoing activities.
• Track pending assignments, maintain task lists, and provide timely updates as needed.
• Exercise professionalism and discretion when managing confidential information.
• Respond to changing priorities and provide additional support across various functions as necessary.

Qualifications

• Bachelor's degree required.
• 3+ years experience in an Executive Assistant, Personal Assistant, or comparable administrative support role.
• Strong understanding of calendar management, scheduling, and general office administration.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and ability to maintain accurate records.
• Demonstrated ability to prioritize assignments and manage multiple responsibilities.
• Strong interpersonal skills with a professional and approachable demeanor.
• Ability to work independently, exercise discretion, and demonstrate sound judgment.
• Adaptable and solutions-oriented approach to daily responsibilities.
• Comfortable assisting with both professional and personal administrative needs.
• Reliable transportation and willingness to assist with local assignments as needed.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.