Senior Executive Assistant

Nebius; San Francisco (CA); On-site; USD 124,800 - 187,200; Full time

Benefits offered by this job

Competitive salary and comprehensive benefits package

Opportunities for professional growth

Flexible working arrangements

Dynamic collaborative work environment

Job summary

Nebius, located in San Francisco, is seeking a Senior Executive Assistant to provide comprehensive administrative support to senior executives. This role involves scheduling, CRM management, and team coordination, requiring strong organizational skills and attention to detail. The position offers a competitive salary between $124,800 and $187,200 based on experience, and allows for remote work with occasional travel. Nebius also provides opportunities for professional growth and a innovative work environment.

Qualifications

• Prior experience in an administrative, team assistant, or sales support role preferred.
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with CRM tools.
• Fluent in English, with excellent communication skills.
• Ability to manage multiple priorities independently.

Responsibilities

• Provide administrative assistance to the SVP of GTM Pre/Post Sales.
• Maintain and organize sales documentation.
• Assist with CRM systems like Salesforce and HubSpot.
• Coordinate team events and client meetings.
• Prepare weekly/monthly sales performance reports.

Skills

Organizational skills

Attention to detail

Microsoft Office Suite

CRM tools

Fluent English

Proactive attitude

Tools

Salesforce

HubSpot

Confluence

Jira

Slack

Job description

Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in‑house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 1,400 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in‑house AI R&D team.

Role Overview

As an Senior Executive Assistant, you will provide high‑level administrative support to senior executives, helping them manage their time, communications, and strategic priorities. The role combines traditional administrative tasks with project coordination, stakeholder management, and operational support.

This role will be working remote from the San Francisco Bay Area, with travel required for about 10% of the time.

Key Responsibilities

Executive Support

• Provide day‑to‑day administrative assistance to the SVP of GTM Pre/Post Sales, including scheduling meetings, managing calendars, coordinating travel, and handling expense reports.
• Maintain and organize sales documentation, reports, and presentations.
• Assist with updating and maintaining CRM systems (e.g., Salesforce/HubSpot), including data entry, report generation, and pipeline tracking.
• Coordinate the preparation of proposals, contracts, and client‑facing materials.
• Support order processing and liaise with finance/operations to ensure accuracy.

Team Coordination

• Serve as the first point of contact for internal and external stakeholders requiring information or assistance from the GTM Pre/Post teams.
• Help coordinate team events, offsites, and client meetings.
• Ensure smooth onboarding of new team members, including system access, training schedules, and materials.

Reporting & Analytics

• Assist in preparing weekly/monthly sales performance reports and dashboards.
• Track KPIs, team activity, and assist with presentations for leadership.

General Support

• Manage communication channels (e.g., email, Slack) for team announcements and updates.
• Provide ad‑hoc support for projects, events, and strategic initiatives.

Key Qualifications & Experience

• Prior experience in an administrative, team assistant, or sales support role preferred.
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with CRM tools (e.g., Salesforce, HubSpot).
• Fluent in English, with excellent professional written and verbal communication skills.
• Proactive, highly organized, and reliable.
• Discreet and trustworthy with confidential information.
• Demonstrates maturity, sound judgment, and emotional intelligence in high‑stakes or sensitive situations.
• Ability to manage multiple priorities, work independently, and meet deadlines in a fast‑paced environment.
• Team‑oriented mindset with a proactive, “can‑do” and service‑oriented attitude.

Preferred Experience

• 6–8 years of supporting senior executives.
• Experience in a start‑up environment.
• Familiarity with collaboration tools such as Confluence, Jira, Slack, and expense/time reporting platforms.

Salary Range: $124,800 – $187,200 (dependent on experience).

What we offer

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth within Nebius.
• Flexible working arrangements.
• A dynamic and collaborative work environment that values initiative and innovation.