Executive & Personal Admin Coordinator

20/20 Foresight Executive Talent Solutions; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Job summary

Our client, a private real estate investment firm headquartered in Chicago, seeks an Executive Administrative Coordinator to support the CFO and leadership team. The role blends executive assistance with personal administration, demanding discretion and proactive problem-solving.

Responsibilities include managing calendars, coordinating travel, preparing board materials, supporting HR tasks, and overseeing office operations.

Qualifications

• 10+ years of experience in an Executive Assistant or similar role.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience supporting both professional and personal assistant functions is highly preferred.

Responsibilities

• Provide high-level support to CFO, on-site staff, and family ownership group.
• Manage executive calendars, travel, and materials for meetings.
• Track projects, coordinate cross-team communication, and ensure follow-ups on deliverables.

Skills

Executive Support

Calendar Management

Communication

Discretion

AI Tools

Multitasking

Office Software

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Our client, a private real estate investment firm headquartered in Chicago, seeks an Executive Administrative Coordinator to support the CFO and leadership team. The role blends executive assistance with personal administration, demanding discretion and proactive problem-solving.

Responsibilities include managing calendars, coordinating travel, preparing board materials, supporting HR tasks, and overseeing office operations.