Executive Office Assistant

Connect Search, LLC; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Job summary

Connect Search, LLC in Chicago partners with a private investment firm to hire an experienced Executive Assistant supporting four professionals and day-to-day operations.

Responsibilities include managing calendars, travel and expenses; coordinating investor meetings and firm events; supporting office operations, vendors and catering; maintaining databases and filing systems; assisting with personal travel logistics; and handling ad hoc projects across the team.

Qualifications

• Calm and organized with ability to manage calendars and travel.
• Proactive with strong interpersonal skills and discretion.
• Experience supporting multiple executives in a financial or professional services setting.

Responsibilities

• Manage complex calendars, travel and expenses for four professionals.
• Coordinate investor meetings and firm events.
• Support office operations, vendors and catering.
• Maintain databases, documents and filing systems.
• Assist with occasional personal travel logistics.
• Handle ad hoc projects across the team.

Job description

Executive Assistant Opportunity – Chicago

I’m working with a small, close-knit private investment firm seeking an experienced Executive Assistant to support four professionals and help manage the day-to-day office environment.

This broad, hands-on role includes:

• Managing complex calendars, travel and expenses
• Coordinating investor meetings and firm events
• Supporting office operations, vendors and catering
• Maintaining databases, documents and filing systems
• Assisting with occasional personal travel logistics
• Handling ad hoc projects across the team

They’re looking for someone personable, proactive and adaptable who wants to become an integral part of the team during an exciting period of growth.

The role is based in the Chicago Loop and averages three days per week in the office. Prior experience supporting multiple executives in financial services, professional services or a similar environment is preferred.

Benefits include health insurance, a 401(k), paid time off and additional company-sponsored benefits.