Executive Partner to COO — Strategic Operations Leader

AvidXchange, Inc.; Charlotte (NC); Hybrid; CAD 85,000 - 120,000; Full time

Benefits offered by this job

Hybrid Workplace Flexibility

401(k) Match

Tuition Reimbursement

Free parking

Onsite gym

Job summary

AvidXchange, Inc. is seeking an Executive Business Partner to the Chief Operating Officer.

You will provide high-level strategic and operational support, manage complex calendars, plan meetings, and coordinate cross‑functional initiatives to keep the COO focused on high‑impact priorities. In this fast-paced role, you will prepare reports and presentations, drive process improvements, manage confidential information, and guide projects from inception to completion.

Qualifications

• 5+ years supporting C-suite or senior executives.
• Proficiency with Microsoft Office Suite and productivity tools.
• Experience with project management platforms and data reporting.

Responsibilities

• Coordinate complex calendars and plan meetings for the COO.
• Provide executive support and issue resolution to ensure scheduling and operations run smoothly.
• Lead ad-hoc projects and cross-functional initiatives; manage expense reports as needed.
• Prepare reports, presentations, and materials for stakeholders; liaise for alignment and decision-making.
• Capture notes, coordinate logistics, and support event planning and travel for executives.
• Identify opportunities to improve operational efficiency and scale processes.

Skills

Executive support

Calendar management

Project management

Strategic thinking

Communication

Tools

Microsoft Office

Executive productivity tools

PM platforms

AI-assisted workflows / data reporting

Job description

AvidXchange, Inc. is seeking an Executive Business Partner to the Chief Operating Officer.

You will provide high-level strategic and operational support, manage complex calendars, plan meetings, and coordinate cross‑functional initiatives to keep the COO focused on high‑impact priorities. In this fast-paced role, you will prepare reports and presentations, drive process improvements, manage confidential information, and guide projects from inception to completion.