Executive Outcomes Partner

CongruentX; Austin (TX); Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HSA and FSA options for pretax health

Employer-paid life and AD&D insurance

Short- and long-term disability

Adoption assistance

Free EAP with counseling, legal, and/c

Commuter benefits

Discounted gym memberships

Free Calm app access

On-demand training

Job summary

congruentX is an AI-native CRM modernization and Mission Critical Agent company. We help organizations transform Sales, Service, Marketing, and Contact Center operations by combining exceptional people with AI agents to deliver measurable outcomes.

This is not a traditional executive assistant role. You will partner with our leadership to manage calendars, travel, and communications; prepare leaders for key meetings, build agendas and briefing materials, track decisions, and follow up so

Qualifications

• 2–3 years of EA experience supporting senior leaders in a fast-paced environment.
• Ability to manage complex calendars, travel logistics, and competing priorities.
• Experience coordinating projects, tracking milestones, and delivering results.
• Familiarity with AI tools to draft communications, summarize meetings, and automate tasks.
• Strong command of Microsoft 365 apps (Outlook, Teams, Excel, PowerPoint, SharePoint).
• Excellent written and verbal communication with professional polish.
• Highly organized with strong attention to detail and proactive anticipation.

Responsibilities

• Partner with leadership to manage calendars, travel, and communications.
• Prepare leaders for key meetings, build agendas and briefing materials.
• Track decisions and action items; follow up to ensure commitments get done.
• Coordinate cross-functional projects; keep stakeholders aligned on timelines.
• Manage confidential information with discretion and sound judgment.
• Leverage AI daily to automate routine, draft communications, and build smarter workflows.

Skills

Calendar management

Travel logistics

Prioritization

Project coordination

AI drafting & summarization

Communication

Discretion & judgment

Tools

Microsoft 365

Outlook

Teams

Excel

PowerPoint

SharePoint

Job description

congruentX is an AI-native CRM modernization and Mission Critical Agent company. We help organizations transform their Sales, Service, Marketing, and Contact Center operations by combining exceptional people with AI agents to deliver measurable business outcomes.

We are customer obsessed and we move fast. We measure success by the value we create for our clients, not by the hours we bill, and our engagements are outcomes-contracted. When our customers win, we win.

The Role:

This is not a traditional executive assistant role. Your job is not just to manage calendars and book travel. Your job is to be a force multiplier for our leadership team, keeping the most important work moving, making sure nothing falls through the cracks, and turning priorities into results.

You'll partner directly with our executives to manage their calendars, travel, and communications. You'll prepare leaders for key meetings, build agendas and briefing materials, track decisions and action items, and follow up so commitments actually get done. You'll coordinate cross-functional projects, keep stakeholders aligned on timelines and deliverables, and manage confidential information with discretion and sound judgment. You'll use AI in how you operate every day, automating the routine, drafting faster, and building smarter workflows, so you can spend your time on the work that matters most.

Who We’re Looking For:

2–3 years of experience as an executive assistant supporting senior leaders in a fast-paced environment. Proven ability to manage complex calendars, travel logistics, and competing priorities with sound judgment and discretion. Hands‑on experience coordinating projects, tracking milestones, and driving work to completion without needing to be chased. Practical, everyday comfort with AI tools, including using AI to draft communications, summarize meetings, organize information, and automate repetitive tasks. Strong command of Microsoft 365, including Outlook, Teams, Excel, PowerPoint, and SharePoint. Excellent written and verbal communication, with the polish to represent leadership with clients, partners, and employees. Exceptional organization and attention to detail. And the ability to anticipate what’s needed before anyone asks.

We’re looking for people with:

• Humility: You know you don’t have all the answers, and you’re eager to learn from those around you.
• Resilience: You respond to setbacks by getting better, not by backing down.
• Curiosity: You want to understand how businesses work, why customers buy, and how technology changes the game.
• An obsession with continuous improvement: You hold yourself to a high standard and keep raising it.

This is a fully remote role. You must be authorized to work in the United States without current or future employer sponsorship.

Benefits & Total Rewards:

• Medical, dental, and vision insurance with multiple plan options
• HSA and FSA options for pretax health savings
• Employer-paid life and AD&D insurance
• Short- and long- term disability coverage
• Adoption assistance up to $5,000
• Free EAP with counseling, legal, and caregiving support
• Commuter benefits with pretax savings
• Discounted gym memberships and wellness programs
• Free Calm app access
• On-demand training and professional development

congruentX is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.