Executive Operations Specialist & Project Coordinator

Northeastern University; Boston (MA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Benefits package

Tuition assistance

Commuting & transportation

Job summary

Northeastern University in Boston is seeking a Special Assistant & Project Coordinator to act as the primary contact for the Founding Director and Director, Executive Operations, and to coordinate calendars, meetings, and sensitive travel arrangements.

The role includes drafting correspondence, preparing dynamic presentations, events management, and supporting high-visibility projects across the Founding Director’s portfolio while maintaining confidentiality and professional communication with

Qualifications

• Bachelor's degree required; master's preferred.
• Minimum of 5 years of progressively responsible administrative experience in a fast-paced setting.
• Experience in an executive environment strongly preferred.
• Ability to anticipate problems and exercise independent judgment.
• Strong organizational, written and verbal communication and interpersonal skills, with high attention to detail.
• Proficiency with the Microsoft Office suite (PowerPoint, Excel, etc.).

Responsibilities

• Manage the Founding Director and Director, Executive Operations calendars and scheduling, including high-level meetings.
• Prepare and coordinate correspondence, presentations and documentation for internal and external stakeholders.
• Support planning and execution of events and high-visibility projects across the Founding Director's portfolio.
• Handle confidential information and demonstrate discretion in sensitive matters.

Skills

Administrative experience

Executive support

Communication skills

Attention to detail

Discretion

Microsoft Office

Education

Bachelor's degree

Master's degree

Tools

PowerPoint

Excel

Salesforce/CRM

Concur

Job description

Northeastern University in Boston is seeking a Special Assistant & Project Coordinator to act as the primary contact for the Founding Director and Director, Executive Operations, and to coordinate calendars, meetings, and sensitive travel arrangements.

The role includes drafting correspondence, preparing dynamic presentations, events management, and supporting high-visibility projects across the Founding Director’s portfolio while maintaining confidentiality and professional communication with