Dynamic Administrative Specialist—Events & Operations

Northeastern University; Boston (MA); On-site; USD 35,817 - 46,838; Full time

Job summary

Northeastern University is seeking an experienced Administrative Specialist in the Mechanical and Industrial Engineering department on the main Boston campus. The role focuses on advanced administrative support for events, academic operations, and visitor services, reporting to the Business Manager.

Responsibilities include coordinating meetings, reserving spaces, arranging A/V and catering, and organizing itineraries for visiting speakers.

Qualifications

• Bachelor's degree required.
• 2–4 years of progressive administrative experience in a fast-paced office.
• Experience as a primary point of contact in a multi-constituent environment (students, faculty, visitors).
• Experience coordinating event logistics and preparing communications materials.

Responsibilities

• Lead end-to-end logistics for department events (seminars, design days, advisory meetings).
• Provide administrative support for graduate/undergraduate programs and committees, schedule meetings, minutes."
• Coordinate visiting scholar onboarding and visa-related intake information.
• Support special projects and general administrative tasks as assigned by the Business Manager.

Skills

MS Office

Event planning

Communication skills

Discretion & confidentiality

Organizational skills

Education

Bachelor's degree

Tools

Microsoft Teams

Job description

Northeastern University is seeking an experienced Administrative Specialist in the Mechanical and Industrial Engineering department on the main Boston campus. The role focuses on advanced administrative support for events, academic operations, and visitor services, reporting to the Business Manager.

Responsibilities include coordinating meetings, reserving spaces, arranging A/V and catering, and organizing itineraries for visiting speakers.