Executive Operations & Projects Coordinator

Moog Inc.; Phoenix (AZ); On-site; USD 75,000 - 95,000; Full time

Job summary

Moog Inc. in Phoenix, AZ is seeking a Business Operations Coordinator to provide comprehensive executive support and help scale site operations as the leadership team grows.

The role emphasizes autonomy, organization, and proactive project coordination across the Gilbert Leadership Team. The position offers a structured environment with opportunities to lead cross-functional initiatives, manage onboarding, and coordinate meetings, travel, and reporting while maintaining confidentiality and

Qualifications

• 5+ years supporting executives, business operations, or administration.
• Experience supporting multiple leaders simultaneously.
• Advanced Microsoft Office and PowerPoint skills.
• Excellent organizational, written, and interpersonal communication skills.
• Ability to maintain confidentiality and manage competing priorities.
• Manufacturing or aerospace experience preferred.

Responsibilities

• Executive Support: Coordinate calendars, travel, expenses, presentations, and confidential correspondence for our Gilbert Leadership Team.
• Leadership Operations: Coordinate leadership meetings, agendas, minutes, action tracking, decision logs, Town Halls, and off sites.
• Business Administration: Maintain organizational documentation, forms, reports, SharePoint resources, purchasing support, and administrative processes.
• HR Administrative Support: Onboarding logistics, training logistics, and administration of the site recognition program.
• Project Coordination: Support strategic initiatives, office planning projects, and cross-functional programs; support office moves and planning; provide backup support to the Office Coordinator.

Skills

Executive support

Multi-leader support

MS Office

PowerPoint

Communication skills

Confidentiality

Manufacturing experience

Job description

Moog Inc. in Phoenix, AZ is seeking a Business Operations Coordinator to provide comprehensive executive support and help scale site operations as the leadership team grows.

The role emphasizes autonomy, organization, and proactive project coordination across the Gilbert Leadership Team. The position offers a structured environment with opportunities to lead cross-functional initiatives, manage onboarding, and coordinate meetings, travel, and reporting while maintaining confidentiality and