Business Operations Coordinator

Moog Inc.; Phoenix (AZ); On-site; USD 75,000 - 95,000; Full time

Job summary

Moog Inc. in Phoenix, AZ is seeking a Business Operations Coordinator to provide comprehensive executive support and help scale site operations as the leadership team grows.

The role emphasizes autonomy, organization, and proactive project coordination across the Gilbert Leadership Team. The position offers a structured environment with opportunities to lead cross-functional initiatives, manage onboarding, and coordinate meetings, travel, and reporting while maintaining confidentiality and

Qualifications

• 5+ years supporting executives, business operations, or administration.
• Experience supporting multiple leaders simultaneously.
• Advanced Microsoft Office and PowerPoint skills.
• Excellent organizational, written, and interpersonal communication skills.
• Ability to maintain confidentiality and manage competing priorities.
• Manufacturing or aerospace experience preferred.

Responsibilities

• Executive Support: Coordinate calendars, travel, expenses, presentations, and confidential correspondence for our Gilbert Leadership Team.
• Leadership Operations: Coordinate leadership meetings, agendas, minutes, action tracking, decision logs, Town Halls, and off sites.
• Business Administration: Maintain organizational documentation, forms, reports, SharePoint resources, purchasing support, and administrative processes.
• HR Administrative Support: Onboarding logistics, training logistics, and administration of the site recognition program.
• Project Coordination: Support strategic initiatives, office planning projects, and cross-functional programs; support office moves and planning; provide backup support to the Office Coordinator.

Skills

Executive support

Multi-leader support

MS Office

PowerPoint

Communication skills

Confidentiality

Manufacturing experience

Job description

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Job Title

Business Operations Coordinator

Reporting To

Manager, Value Stream

Work Schedule

Onsite – Phoenix, AZ

Overview

The Business Operations Coordinator provides administrative and operational support to the Gilbert Leadership Team. This role coordinates executive support, leadership meetings, business administration, hosts onboarding, and creates strategic projects that improve organizational effectiveness. The successful candidate is proactive, highly organized, and comfortable operating with significant autonomy. As the site grows, this position will help scale business operations and leadership support.

Key Responsibilities

Executive Support

• Coordinate calendars, travel, expenses, presentations, and confidential correspondence for our Gilbert Leadership Team.

Leadership Operations

• Coordinate leadership meetings, agendas, minutes, action tracking, decision logs, Town Halls, and off sites.

Business Administration

• Maintain organizational documentation, forms, reports, SharePoint resources, purchasing support, and administrative processes.
• Own employee recognition events, appreciation activities, wellness initiatives, holiday events, and internal communication displays.

HR Administrative Support

• Onboarding logistics, training logistics, and administration of the site recognition program.
• Coordinate and run New Hire orientation for the site.

Project Coordination

• Support strategic initiatives, office planning projects, and cross-functional programs.
• Support office moves and planning.
• Support upcoming site moves and logistics with site Facilities Manager.
• Provide backup support to the Office Coordinator when needed.

Qualifications

• 5+ years supporting executives, business operations, or administration.
• Experience supporting multiple leaders simultaneously.
• Advanced Microsoft Office and PowerPoint skills.
• Excellent organizational, written, and interpersonal communication skills.
• Ability to maintain confidentiality and manage competing priorities.
• Manufacturing or aerospace experience preferred.

What Success Looks Like

• Enables leaders to focus on strategic priorities.
• Improves organizational efficiency.
• Coordinates effective leadership meetings and follow-through.
• Builds trusted partnerships across the site.
• Anticipates business needs and recommends process improvements while working independently.

Growth Opportunity

This position is expected to identify opportunities for improvement, recommend solutions, and independently manage key business operations initiatives as the site expands.

Salary Range Transparency

Phoenix, AZ $75,000.00–$95,000.00 Annually

Salary Range Disclaimer

The base salary range represents the low and high end of the Moog salary range for this position in the given work location. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range(s) listed is just one component of Moog's total compensation package for employees. Other rewards may include annual bonuses, employee stock purchase plan, an open paid time off policy, and many region-specific benefits.

This position requires access to U.S. export-controlled information.

EOE/AA Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran

Moog is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department via phone at 844-367-5787.