Strategic Operations & Executive Support Coordinator

Moog Inc; Phoenix (AZ); On-site; USD 75,000 - 95,000; Full time

Job summary

Moog Inc is seeking a Business Operations Coordinator in Phoenix, AZ to provide executive support, leadership operations coordination, and site administration for the Gilbert Leadership Team. The role includes onboarding, project coordination, and improving organizational efficiency with a proactive, autonomous approach.

Required are 5+ years supporting executives or operations, advanced MS Office/PowerPoint skills, and excellent communication.

Qualifications

• 5+ years supporting executives, business operations, or administration.
• Experience supporting multiple leaders simultaneously.
• Advanced Microsoft Office and PowerPoint skills.
• Excellent organizational, written, and interpersonal communication skills.
• Ability to maintain confidentiality and manage competing priorities.
• Manufacturing or aerospace experience preferred.

Responsibilities

• Coordinate calendars, travel, expenses, presentations, and confidential correspondence for our Gilbert Leadership Team.
• Coordinate leadership meetings, agendas, minutes, action tracking, decision logs, Town Halls, and off sites.
• Maintain organizational documentation, forms, reports, SharePoint resources, purchasing support, and administrative processes.
• Own employee recognition events, appreciation activities, wellness initiatives, holiday events, and internal communication displays.
• Onboarding logistics, training logistics, and administration of the site recognition program.
• Coordinate and run New Hire orientation for the site.
• Support strategic initiatives, office planning projects, and cross-functional programs.
• Support office moves and planning; assist Facilities Manager with site moves.

Skills

Executive support experience

Support for multiple leaders

Organization and prioritization

Communication skills (written/interp.)

Tools

Microsoft Office

PowerPoint

Job description

Moog Inc is seeking a Business Operations Coordinator in Phoenix, AZ to provide executive support, leadership operations coordination, and site administration for the Gilbert Leadership Team. The role includes onboarding, project coordination, and improving organizational efficiency with a proactive, autonomous approach.

Required are 5+ years supporting executives or operations, advanced MS Office/PowerPoint skills, and excellent communication.