Strategic Operations & Executive Support Coordinator

Moog Inc; Gilbert (AZ); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Annual bonuses

Employee stock purchase plan

Open paid time off policy

Job summary

Moog Inc. is seeking a Business Operations Coordinator to provide administrative and operational support for the Gilbert Leadership Team at the Phoenix area site. The role emphasizes proactive, organized work with autonomy, helping scale operations as the site grows.

The successful candidate will coordinate executive support, leadership meetings, onboarding, and strategic projects to improve organizational effectiveness while collaborating across functions and maintaining confidentiality.

Qualifications

• 5+ years supporting executives, business operations, or administration.
• Experience supporting multiple leaders simultaneously.
• Advanced Microsoft Office and PowerPoint skills.
• Excellent organizational, written, and interpersonal communication skills.
• Ability to maintain confidentiality and manage competing priorities.
• Manufacturing or aerospace experience preferred.

Responsibilities

• Coordinate calendars, travel, expenses, presentations, and confidential correspondence for our Gilbert Leadership Team.
• Coordinate leadership meetings, agendas, minutes, action tracking, decision logs, Town Halls, and off sites.
• Maintain organizational documentation, forms, reports, SharePoint resources, purchasing support, and administrative processes.
• Own employee recognition events, appreciation activities, wellness initiatives, holiday events, and internal communication displays.
• Onboarding logistics, training logistics, and administration of the site recognition program.
• Coordinate and run New Hire orientation for the site.
• Support strategic initiatives, office planning projects, and cross-functional programs.
• Support office moves and planning.
• Support upcoming site moves and logistics with site Facilities Manager.
• Provide backup support to the Office Coordinator when needed.

Skills

Executive support

Multi-leader support

MS Office

PowerPoint

Organizational skills

Confidentiality

Manufacturing experience

Tools

SharePoint

Job description

Moog Inc. is seeking a Business Operations Coordinator to provide administrative and operational support for the Gilbert Leadership Team at the Phoenix area site. The role emphasizes proactive, organized work with autonomy, helping scale operations as the site grows.

The successful candidate will coordinate executive support, leadership meetings, onboarding, and strategic projects to improve organizational effectiveness while collaborating across functions and maintaining confidentiality.