Growth-Focused Project Operations Coordinator

Ans Team; Gilbert, Northern (AZ, KY); Hybrid; USD 25,000 - 30,000; Full time

Job summary

ANS in Gilbert, AZ is seeking a detail-oriented Project Operations Assistant to support day-to-day operational activities across the organization, focusing on KPI tracking, timesheet coordination, and continuous process improvement.

You will help collect and maintain data, monitor team inputs, and ensure accurate reporting while organizing workflows and documenting standardized processes to scale as the team grows.

Qualifications

• 1–4+ years of experience in project operations, project coordination, business operations, or a related support role, preferably within engineering, construction, or energy industries.
• Exposure to project environments such as engineering, utility-scale solar, or similar industries is a plus, but not required.
• Experience supporting KPI tracking, data management, reporting, or timesheet coordination preferred.
• Detail-oriented, highly organized, and able to manage multiple priorities in a dynamic environment.
• Skilled communicator who thrives on teamwork and cross-functional collaboration.
• Innovative problem-solver with a passion for process improvement and operational excellence.
• Eagerness to learn and grow within operations and contribute to building scalable, efficient team workflows.
• Strong data analysis mindset with a focus on problem-solving.

Responsibilities

• Operational Support: Provide day-to-day operational support across multiple service lines, helping teams stay organized, aligned, and on track.
• KPI Tracking & Reporting: Assist in tracking and maintaining key performance indicators (KPIs), compiling data, and supporting the creation of regular performance reports to provide visibility into team.
• Timesheet Coordination: Support timesheet tracking and validation by ensuring timely submissions, maintaining accurate records, and following up with team members as needed to resolve discrepancies.
• Process Improvement: Identify opportunities to improve workflows and operational processes, and support the implementation of more efficient, scalable ways of working as the team grows.
• Team & Operations Support: Contribute to building a strong, well-coordinated team environment by assisting documentation and standardization of processes and tools.
• Collaboration: Work closely with cross-functional team members to support communication, share updates, and help ensure operational needs are met across projects.
• Data Management: Maintain organized and accurate data and documentation to support reporting, decision-making, and continuous improvement efforts.
• Quality & Consistency: Help ensure consistent application of processes, attention to detail, and high standards of quality across operations.

Skills

Detail-oriented

Cross-functional collaboration

Data analysis mindset

Problem-solving

Communication

Education

Bachelor’s degree in Business, Communications or related field(s)

Job description

ANS in Gilbert, AZ is seeking a detail-oriented Project Operations Assistant to support day-to-day operational activities across the organization, focusing on KPI tracking, timesheet coordination, and continuous process improvement.

You will help collect and maintain data, monitor team inputs, and ensure accurate reporting while organizing workflows and documenting standardized processes to scale as the team grows.