Executive Operations Partner to CEO

The EPI Center; Columbia (SC); On-site; USD 65,000 - 90,000; Full time

Job summary

The Center of Excellence for Educator Preparation and Innovation (EPI) is seeking an experienced Executive Administrator to provide high-level administrative and operational support to the CEO, while strengthening day-to-day business infrastructure.

The role combines executive administration with operations ownership, requiring a highly organized professional who can manage details, build reliable processes, and ensure organizational requirements do not fall through the cracks.

Qualifications

• 5+ years of progressively responsible experience in executive administration or related area.
• Experience developing or improving processes, SOPs, workflows, or administrative systems.
• Strong project management, organization, prioritization, and deadline-management skills.
• Ability to coordinate work across departments and follow up with stakeholders.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Serve as trusted administrative and operational partner to the CEO, tracking priorities and follow-through.
• Coordinate scheduling, travel, meetings, and routine administrative support with Administrative Assistants.
• Support executive and Board meetings with minutes, records management, and follow-up.
• Identify operational gaps and define ownership, bottlenecks, and recurring tasks.
• Develop, document, implement, and maintain SOPs, workflows, trackers, and templates.
• Coordinate cross-functional projects and track milestones, dependencies, and deadlines.
• Maintain centralized tracking for contracts, renewals, licenses, and insurance.
• Monitor licenses, registrations, and renewals across jurisdictions and coordinate renewals.
• Oversee expense administration, approvals, and purchasing with Finance.
• Provide concise updates to CEO on priorities, risks, deadlines, and decisions.
• Handle confidential information with discretion and sound judgment.
• Other duties as assigned

Skills

Executive administration

Business operations

Project coordination

Process improvement

Communication skills

Education

Bachelor's degree

Job description

The Center of Excellence for Educator Preparation and Innovation (EPI) is seeking an experienced Executive Administrator to provide high-level administrative and operational support to the CEO, while strengthening day-to-day business infrastructure.

The role combines executive administration with operations ownership, requiring a highly organized professional who can manage details, build reliable processes, and ensure organizational requirements do not fall through the cracks.