Executive Operations Partner for External Relations

UVA External Relations; Charlottesville (VA); Hybrid; USD 68,000 - 75,000; Full time

Benefits offered by this job

Hybrid workplace

Flexible work arrangements

Job summary

UVA External Relations seeks a Special Assistant for Operations to support the Senior Associate Vice President and the Operations Leadership Team. The role optimizes calendars, coordinates travel, and ensures timely execution of strategic initiatives.

The successful candidate will bring 4+ years of senior administrative experience, exceptional judgment, and strong written communications skills, with the ability to mentor junior staff and handle confidential information.

Qualifications

• Bachelor's Degree or equivalent combination of education and related experience required.
• 4+ years of relevant experience required.

Responsibilities

• Provide high-level executive support to the SAVP and Chief Employee Engagement Officer.
• Manage calendars, travel, and complex scheduling with minimal oversight.
• Draft, edit, and polish communications and briefing materials for leadership.
• Coordinate logistics and expense management for leadership activities.
• Coach and supervise two Advancement Associates within the temporary staff program.

Skills

Executive support

Calendar management

Communication

Education

Bachelor's Degree

Tools

Microsoft Office

Salesforce CRM

Project management tools

Job description

UVA External Relations seeks a Special Assistant for Operations to support the Senior Associate Vice President and the Operations Leadership Team. The role optimizes calendars, coordinates travel, and ensures timely execution of strategic initiatives.

The successful candidate will bring 4+ years of senior administrative experience, exceptional judgment, and strong written communications skills, with the ability to mentor junior staff and handle confidential information.