Executive Operations & Onboarding Coordinator

Beacon Technologies; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Beacon Technologies is seeking an Operations Coordinator to provide high‑level secretarial and administrative support to the Senior Leader and their teams. The role also manages client onboarding administration for the Cyber Services team, ensuring smooth operations and effective communication across the organization.

The position requires experience as an executive assistant, Salesforce administration, and proficiency with Microsoft Office.

Qualifications

• Experience as an executive assistant.
• Experience with Salesforce administration.
• Proficient in Microsoft Office.
• Experience supporting a global team.

Responsibilities

• Assist in organizing and prioritizing the workload of the Senior Leader and effectively manage stakeholder expectations.
• Organize internal and external meetings, book venues, and arrange equipment and catering for successful outcomes.
• Maintain departmental filing systems to keep information up-to-date and accessible.
• Support confidential administrative matters with discretion and best practices.
• Organize travel itineraries for the Senior Leader in line with requirements and policies.
• Distribute incoming posts promptly to ensure timely correspondence routing.
• Liaise with internal and external contacts to identify needs and streamline communication processes.
• Screen and triage incoming information and communications as appropriate.
• Maintain client onboarding data in Salesforce and related systems.
• Support scheduling for external client onboarding calls and events for the Cyber Services team.
• Generate and maintain operational reports for the Cyber Services team.
• Run BAU administrative processes including mailbox management and onboarding sessions.

Skills

Executive support

Stakeholder management

Communication

Global team coordination

Education

Secondary school certification

Administrative qualifications

Tools

Salesforce

Microsoft Office

Job description

Beacon Technologies is seeking an Operations Coordinator to provide high‑level secretarial and administrative support to the Senior Leader and their teams. The role also manages client onboarding administration for the Cyber Services team, ensuring smooth operations and effective communication across the organization.

The position requires experience as an executive assistant, Salesforce administration, and proficiency with Microsoft Office.