Executive Operations Manager

Pocketbook Agency; Torrance (CA); On-site; USD 140,000 - 160,000; Full time

Job summary

Pocketbook Agency's client is seeking an Executive Operations Manager to partner with the Founder/CEO and leadership team. This is a hands-on, execution-focused role, not a traditional EA or Chief of Staff, with a strong emphasis on ensuring critical tasks are completed and projects reach completion.

This role offers growth into broader leadership, a heavy project-management component, and responsibilities including turning meetings into actions, running planning rhythms, coordinating hiring,

Qualifications

• 7+ years of experience as a Senior EA with exposure to Operations, Executive Business Partner, Project Manager, or Operations Manager.
• Strong project management and organizational skills.
• Comfortable holding senior leaders accountable without formal authority.
• Proactive, calm, and solution-oriented.
• Excellent communicator who is discreet and trustworthy.
• Tech-savvy with an interest in AI.
• Experience in design, construction, manufacturing, or EOS is a plus.

Responsibilities

• Turn meetings into clear actions, owners, and deadlines, and follow up until each one is done.
• Run the leadership team's weekly, quarterly, and annual planning rhythm, including agendas, scorecards, and action items.
• Keep the CEO focused on top priorities and prepared for key meetings.
• Own cross-functional projects from plan to completion.
• Coordinate hiring, from interviews to onboarding.
• Oversee office operations and company events.
• Provide calendar and travel support as needed.

Skills

Senior EA experience

Operations experience

Project management

Executive support

Strong communicator

Discretion & trust

Tech-savvy

Tools

EOS

Job description

Our client, a growing international design and manufacturing firm, is seeking an Executive Operations Manager to partner with its Founder/CEO and their internal leadership team. This is a hands‑on execution role, not a traditional EA or Chief of Staff position. The objective of this role is to make sure the important things get done. The role can grow into a larger leadership position for a strong performer. There is a heavy project management aspect to this position.

Responsibilities

• Turn meetings into clear actions, owners, and deadlines, and follow up until each one is done.
• Run the leadership team's weekly, quarterly, and annual planning rhythm, including agendas, scorecards, and action items.
• Keep the CEO focused on top priorities and prepared for key meetings.
• Own cross-functional projects from plan to completion.
• Coordinate hiring, from interviews to onboarding.
• Oversee office operations and company events.
• Provide calendar and travel support as needed.

Requirements

• 7+ years of experience as a Senior EA with a hand in Operations, Executive Business Partner, Project Manager, or Operations Manager.
• Strong project management and organizational skills.
• Comfortable holding senior leaders accountable without formal authority.
• Proactive, calm, and solution-oriented.
• Excellent communicator who is discreet and trustworthy.
• Tech‑savvy, with an interest in AI.
• Experience in design, construction, manufacturing, or EOS is a plus.

Travel: Occasional domestic and international travel.

Compensation: $140k to $160k DOE, plus bonus, and competitive benefits.

Schedule: Full-time, Monday to Friday.

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.