Executive Operations Manager

ForceBrands; Saint Petersburg (FL); On-site; USD 100,000 - 120,000; Full time

Job summary

ForceBrands is seeking an Associate-level executive to run financial, administrative, and family office operations for a fast-moving entrepreneur. You will build systems that simplify complex workflows, manage calendars, travel, property portfolios, and documentation across multiple entities.

Located in Saint Petersburg, FL or willing to relocate, you will collaborate with accountants, advisors, and family members, develop dashboards, SOPs, and budgets, and ensure compliance.

Qualifications

• 10+ years managing complex operations, property portfolios, or high-level executive support.
• Strong financial literacy and comfort with tax documents, insurance, and investment structures.
• Highly tech-savvy and comfortable with spreadsheets, cloud systems, and tools like Notion/Airtable/QuickBooks.

Responsibilities

• Coordinate with accountants, bookkeepers, and advisors on taxes, reporting, payments, and insurance renewals.
• Maintain dashboards for cashflow, investments, and portfolio activity.
• Manage documentation and filings across multiple entities.
• Oversee maintenance, projects, and contractor relationships across several properties.
• Coordinate calendars, appointments, travel, and logistics for the family.

Skills

Operational leadership

Financial literacy

Discretion and judgment

Tech-savvy

Tools

Notion

Airtable

QuickBooks

Job description

This range is provided by ForceBrands. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

Senior Executive Recruiter at ForceBrands

Executive Operations Manager / Family Office Lead

Are you energized by bringing order to complexity? A fast-moving entrepreneur with multiple ventures is seeking a highly capable operator to run the business, property, financial, and family logistics that keep everything moving. If you thrive in a role where no two days look the same — and you love building systems that make life and work more seamless — this could be the opportunity.

This is not a traditional EA role. It’s broader, more autonomous, and central to how this household and set of businesses operate.

What You’ll OwnFinancial & Administrative Operations

• Coordinate with accountants, bookkeepers, and advisors on taxes, reporting, payments, and insurance renewals.
• Maintain dashboards for cashflow, investments, and portfolio activity.
• Manage documentation and filings across multiple entities.
• Oversee maintenance, projects, and contractor relationships across several properties.
• Get quotes, manage budgets, and ensure work is completed to standard.

Family & Household Support

• Coordinate calendars, appointments, travel, and logistics for the family.
• Support day-to-day needs, reservations, errands, and occasional driving.

Travel & Schedule Management

• Book complex travel (heavy points usage) and handle real-time adjustments.
• Manage a dynamic calendar and anticipate needs.

Health & Personal Logistics

• Schedule medical appointments, track records, and manage insurance claims.
• Facilitate communication with specialists.

Investment Administration

• Track investments, prepare documentation, and coordinate with advisors.

Family Office Buildout (First 6 Months)

• Digitize years of records, create systems, and centralize information.
• Build SOPs, financial dashboards, and organizational infrastructure.

What Success Looks Like

• 90 days: Systems organized, dashboards built, recurring workflows managed.
• 6 months: Operations running smoothly; you’re anticipating needs.
• 12 months: The administrative ecosystem is functioning cleanly and efficiently.

Who You Are

• 10+ years managing complex operations, property portfolios, or high-level executive support.
• Backgrounds that tend to fit well: accounting/finance, property management, family office operations, or supporting HNWIs.
• Strong financial literacy and comfort with tax documents, insurance, and investment structures.
• Highly tech-savvy — comfortable with spreadsheets, cloud systems, and tools like Notion/Airtable/QuickBooks.
• Excellent judgment and discretion with sensitive information.
• Calm, proactive, organized, and energized by variety.
• Able to interface seamlessly with advisors, contractors, and family members.
• Located in or willing to relocate to St. Petersburg, FL.

Compensation

If you’re a builder of systems, a steady operator, and someone who takes pride in making everything around you run smoothly, this role offers high trust, autonomy, and direct exposure to entrepreneurship and investment operations.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Business Development, and Project Management

Industries

Real Estate, Personal Care Product Manufacturing, and Individual and Family Services