Executive Operations Lead – Hybrid (Digital & Transformation)

DNV; Houston (TX); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Generous paid time off

Medical and Dental plans

Hybrid work schedule

401(k) with company match

Education reimbursement

Job summary

DNV in Houston is seeking an Executive Operations Coordinator to support the Digital & Transformation Leadership Team, focusing on enabling the Director of Digital & Transformation. The role spans scheduling, travel, communications, and materials to sustain an effective leadership rhythm.

Based in a hybrid Houston office, you will coordinate across North America and other regions, helping leaders focus on strategy, customers, and delivery while maintaining high standards of discretion and

Qualifications

• Bachelor's degree required in business administration or related field.
• 3+ years of experience in executive support or operations.
• Strong organizational and time management skills.
• Attention to detail and discretion.
• Experience coordinating meetings, travel, and presentations.
• Proficient with Microsoft Outlook, Teams, PowerPoint, Word, and Excel.
• Ability to work with global teams across multiple time zones.
• Excellent written and verbal English communication.

Responsibilities

• Provide day-to-day coordination support to the D&T Leadership Team, with primary responsibility for supporting the EVP of Digital & Transformation.
• Coordinate calendars, meetings, appointments, and leadership activities across multiple regions and time zones.
• Help organize and prioritize meeting requests, leadership engagements, customer interactions, and key commitments.
• Coordinate D&T Leadership Team meetings, including agendas, materials, logistics, action tracking, and follow up.
• Maintain visibility of important actions, deadlines, decisions, and commitments and support timely follow through.
• Help coordinate activities and information flow across members of the D&T Leadership Team.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and associated logistics.
• Support planning and logistics for leadership meetings, offsites, workshops, town halls, customer engagements, and other D&T events.
• Coordinate travel documentation and schedules as required.
• Prepare and submit expenses and support related administrative processes.
• Support the preparation, coordination, and formatting of presentations, briefing materials, leadership updates, and other communications.
• Assist with D&T communications, organizational announcements, town halls, and leadership messaging.
• Support executive communications and professional digital engagement, including drafting and coordinating content for relevant external channels.
• Coordinate inputs from multiple contributors and help ensure materials are complete, accurate, and prepared on time.
• Help maintain communication schedules, distribution lists, templates, and supporting materials.
• Support coordination of priorities and activities across the D&T Leadership Team.
• Maintain action trackers and provide follow up support for key meetings, decisions, and initiatives.
• Support onboarding and coordination activities for new D&T leaders and team members.
• Help organize shared documentation, leadership materials, collaboration spaces, and team information.
• Support routine procurement, invoice processing, budget administration, and other operational processes as needed.
• Assist with coordination of external meetings, visitors, partners, and other key stakeholders.
• Identify opportunities to simplify and improve leadership coordination and operational processes.
• Make effective use of Microsoft 365, Teams, Copilot, AI tools, and other digital capabilities to improve productivity.
• Develop reusable templates and simple processes that improve consistency and efficiency across D&T.
• Help establish effective ways of working across a geographically distributed leadership team.
• Build strong working relationships across Energy Systems and the broader DNV organization.
• Success in this role means that the D&T Leadership Team operates more efficiently and with greater focus.

Skills

Executive support

Operations coordination

Travel coordination

Meeting management

Calendar management

Cross-time zone coordination

Microsoft Office

English communication

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Outlook

Teams

PowerPoint

Word

Excel

Job description

DNV in Houston is seeking an Executive Operations Coordinator to support the Digital & Transformation Leadership Team, focusing on enabling the Director of Digital & Transformation. The role spans scheduling, travel, communications, and materials to sustain an effective leadership rhythm.

Based in a hybrid Houston office, you will coordinate across North America and other regions, helping leaders focus on strategy, customers, and delivery while maintaining high standards of discretion and