Executive Operations Lead for COO & CCO

ARCO a Family of Construction Companies; Raleigh (NC); On-site; USD 65,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Growth opportunities

Ownership culture

Job summary

ARCO Design/Build is seeking an Office Manager & Executive Assistant to the COO and CCO of our Advanced Manufacturing & Life Sciences Line of Business. You will operate at the center of a fast-moving, nationally focused unit, managing calendars, travel, communications, office environment, and day-to-day operational infrastructure that allows leadership to perform at their absolute best.

You will be the first face clients, partners, and prospects see when they walk into our office.

Qualifications

• Bachelor's degree or higher required.
• 7+ years of experience in a senior executive assistant or office management role.
• Experience managing complex multi-executive calendars and high-volume travel logistics.
• Hands-on experience managing executive expense reporting.
• Experience supporting hiring and interview coordination.
• Experience managing office operations, facilities vendors, and fleet coordination.
• Proficiency in Microsoft 365; familiarity with Dynamics 365 is a plus.

Responsibilities

• Own the calendars of the COO and CCO; architect and protect time.
• Anticipate conflicts and protect focused work time with buffers.
• Prepare daily/weekly briefings distilling priorities and decisions.
• Gate-keep with professionalism and discretion.

Skills

Calendar management

Travel logistics

Expense reporting

Executive support

Communication

Discretion

Prioritization

Microsoft 365

Education

Bachelor's degree or higher

Tools

Microsoft 365

Outlook

Excel

Dynamics 365

Job description

ARCO Design/Build is seeking an Office Manager & Executive Assistant to the COO and CCO of our Advanced Manufacturing & Life Sciences Line of Business. You will operate at the center of a fast-moving, nationally focused unit, managing calendars, travel, communications, office environment, and day-to-day operational infrastructure that allows leadership to perform at their absolute best.

You will be the first face clients, partners, and prospects see when they walk into our office.