Executive Assistant to the COO — Strategic Ops Partner

Air Comfort, Inc; Phoenix (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Global Roofing Group is seeking an Executive Assistant to support the Chief Operating Officer in an in-office role based in Phoenix. The position focuses on organizing leadership activities, coordinating meetings, and ensuring priorities are tracked across teams.

The role requires strong calendar management, communication, and organizational discipline to maintain structure and timely follow-through on initiatives. Occasional travel may be required to support leadership alignment.

Qualifications

• 5+ years of experience supporting senior leaders in a fast-paced environment.
• High school diploma or equivalent required.
• Experience substituting for formal education may apply.

Responsibilities

• Manage and prioritize executive calendar and meetings, coordinating travel as needed.
• Log commitments, deadlines, and responsibilities from leadership meetings.
• Coordinate cross-functional initiatives and ensure alignment with priorities.
• Support integration of new business operations and milestones across divisions.
• Prepare meeting agendas, dashboards, and reporting summaries for leadership.
• Draft clear internal communications and maintain organized information flow.
• Establish structured documentation and initiative trackers to keep leadership informed.
• Travel as needed to support leadership meetings and strategic initiatives across locations.

Skills

Executive calendar management

Priority management

Commitment tracking

Executive coordination

Operational support

Reporting & dashboards

Communication flow

Documentation systems

Travel coordination

Education

High school diploma or equivalent

Tools

Scheduling tools

Spreadsheets

Job description

Global Roofing Group is seeking an Executive Assistant to support the Chief Operating Officer in an in-office role based in Phoenix. The position focuses on organizing leadership activities, coordinating meetings, and ensuring priorities are tracked across teams.

The role requires strong calendar management, communication, and organizational discipline to maintain structure and timely follow-through on initiatives. Occasional travel may be required to support leadership alignment.