Executive Operations & Events Lead

INDRA AIR TRAFFIC INC

Olathe (KS)

Hybrid

USD 65,000 - 90,000

Full time

2 days ago

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Job summary

INDRA AIR TRAFFIC INC is seeking an Executive Business Administrator in Overland Park, KS to act as the COO's right hand. This hybrid role balances high-level scheduling, travel planning, and global trade show preparation with hands-on data entry and system management.

You will coordinate complex calendars, support executive communications, and oversee sponsorships and budgets. The ideal candidate thrives in a fast-paced environment, leads cross-functional initiatives, and travels 30-50%

Qualifications

3+ years in an executive assistant, operations coordinator, or chief of staff role.
Experience coordinating trade show logistics and corporate presentations.
Strong business acumen to read financial reports and budgets.
Proficiency with CRM/ERP data entry and presentation software.
Excellent communication and cross-functional leadership skills.
Willingness to travel 30-50% domestically and internationally with passport.

Responsibilities

Executive Support & Operations: Manage complex executive scheduling, travel itineraries, and delegated operational activities for the COO.
Trade Shows & Events: Oversee end-to-end trade show preparation and on-site logistics globally.
Presentations & Communications: Build and deliver presentation materials for internal and external audiences.
Data & System Administration: Maintain operational records and input data into core systems.
Financial & Program Oversight: Track program progress and understand budgets and sponsorships.