Executive Business Administrator

ADP, Inc.; Overland Park (KS); Hybrid; USD 65,000 - 90,000; Full time

Job summary

ADP, Inc. is seeking an Executive Business Administrator in Overland Park, KS, to act as the COO's right hand in a hybrid environment.

The role spans complex scheduling, travel planning, event preparation, sponsorship management, and financial coordination. The ideal candidate thrives in a fast-paced setting, handles multiple responsibilities, and can present to stakeholders or manage data entry with equal proficiency.

Qualifications

• 3+ years in an executive assistant, operations coordinator, or chief of staff role.
• Experience coordinating trade show logistics or corporate presentation delivery.
• Strong business acumen with ability to read financial reports and budgets.
• Proficiency with office productivity tools, CRM/ERP data entry, and presentation software.
• Excellent communication, presentation, and cross-functional leadership skills.
• Willingness to travel 30-50% domestically and internationally with passport.

Responsibilities

• Executive Support & Operations: Manage complex executive scheduling, travel itineraries, and delegated operational activities for the COO.
• Trade Shows & Events: Oversee end-to-end preparation for trade shows, exhibitions, and industry events; manage on-site logistics.
• Presentations & Communications: Build, edit, and deliver compelling presentation materials for internal and external audiences.
• Data & System Administration: Maintain operational records and input data into core systems with cross-department alignment.
• Financial & Program Oversight: Track program progress and understand budgets and corporate sponsorships.

Skills

Executive support

Operations coordination

Trade show logistics

Data entry & admin

Budget awareness

Cross-functional leadership

Tools

CRM/ERP systems

Microsoft Office

Presentation software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Business Administrator

Overland Park, KS, US

We are seeking a highly versatile, adaptable, and proactive Executive Business Administrator to serve as the right hand to the Chief Operating Officer (COO). In this high-impact hybrid role, you will act as the operational engine of the executive office—handling everything from high-level scheduling and delegation to global trade show preparation, presentations, sponsorship management, and financial coordination.

The ideal candidate thrives in a fast-paced, fluid environment, enjoys wearing many hats, and is comfortable presenting to stakeholders one day and managing system data entry the next.

Key Responsibilities

• Executive Support & Operations: Manage complex executive scheduling, coordinate last-minute calendar changes, manage travel itineraries, and lead delegated operational activities on behalf of the COO.
• Trade Shows & Events: Oversee end-to-end preparation for trade shows, exhibitions, and industry events. Attend select events globally to manage on-site logistics, engage attendees, and represent the leadership team.
• Presentations & Communications: Build, edit, and deliver compelling presentation materials for internal alignment, external sponsorships, and trade show audiences.
• Data & System Administration: Maintain operational records, input and organize critical business data into core systems, and ensure cross-departmental alignment on key deliverables.
• Financial & Program Oversight: Track program progress and maintain a functional understanding of operational budgets, program financials, and corporate sponsorships.

Qualifications

• 3+ years of experience in an executive assistant, operations coordinator, or chief of staff support role.
• Proven experience coordinating trade show logistics, event management, or corporate presentation delivery.
• Strong business acumen with the ability to read and understand financial reports and program budgets.
• High proficiency with office productivity tools, CRM/ERP system data entry, and presentation software.
• Excellent communication, presentation, and cross-functional leadership skills
• Flexibility to travel on average 30-50% domestically and internationally, including some short-notice trips, with a valid passport.