Executive Operations Coordinator: AI & Precision Medicine

Biological Sciences Division at the University of Chicago; Chicago (IL); On-site; USD 100,000 - 110,000; Full time

Job summary

The University of Chicago is seeking an experienced administrator to serve as a key operations and analytics anchor for the Office of the Vice Dean in the BSD. You will manage calendars, prepare briefing materials, and provide project support to senior leadership across clinical and academic roles.

This role emphasizes executive communication, discretion, and the ability to balance complex schedules with strategic initiatives.

Qualifications

• Bachelor's degree in a relevant field is required.
• 7+ years of work experience in a related job discipline.
• Experience in a university or Academic Medical Center environment.

Responsibilities

• Manage complex, high-volume schedules and coordinate meeting logistics across institutional units.
• Draft, format, and organize executive briefing memos, presentations, and correspondence under tight deadlines.
• Serve as a reliable point of contact for internal and external stakeholders, handling sensitive communications with discretion.
• Coordinate the logistics and operational details for institutional meetings, committee sessions, and events.
• Provide confidential, high-level administrative support for a leader and staff board-related activities.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Problem solving

Attention to detail

Initiative

Teamwork

Education

Bachelor's degree in relevant field

Job description

The University of Chicago is seeking an experienced administrator to serve as a key operations and analytics anchor for the Office of the Vice Dean in the BSD. You will manage calendars, prepare briefing materials, and provide project support to senior leadership across clinical and academic roles.

This role emphasizes executive communication, discretion, and the ability to balance complex schedules with strategic initiatives.