Executive Operations Coordinator

cPort Credit Union; Maine; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401k

Paid holidays

Vacation time

Sick time

Parental leave

Tuition reimbursement

Paid holidays

Vacation time

Sick time

Parental leave

Tuition reimbursement

Career advancement

Job summary

A financial institution in Portland, ME is seeking an experienced Executive Operations Coordinator to provide confidential administrative support to leadership. Responsibilities include managing communications, coordinating events, and project support. The ideal candidate will have strong organizational and communication skills. Full-time position offering competitive wages and comprehensive benefits, including health insurance and 401k.

Qualifications

• Exceptional initiative, achieving high-quality results with minimal supervision.
• Proven ability to manage and prioritize multiple tasks to meet deadlines.
• Strong attention to detail.
• Excellent written and oral communication skills.
• Experience supporting C-suite executives and coordinating events.

Responsibilities

• Provide administrative and project management support to the President & CEO.
• Coordinate and execute employee and board events.
• Manage incoming communications and ensure timely responses.
• Manage incoming communications and ensure timely responses.
• Oversee branch facility maintenance and vendor relationships.
• Support executive priorities and cross-functional projects as needed.

Skills

Initiative

Task prioritization

Attention to detail

Communication skills

Microsoft Office

Independent worker

Team collaboration

Executive support

Event coordination

Data analysis & reporting

Education

Bachelor's degree preferred

Tools

SharePoint

Outlook

Excel

PowerPoint

Job description

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cPort Credit Union is seeking a full time Executive Operations Coordinator in our Main Office based in Portland. The Executive Operations Coordinator provides confidential administrative and project management support to the President & CEO, Executive Leadership Committee, and the Board of Directors. This position presents an excellent opportunity for an individual who is eager to efficiently oversee multiple high-profile priorities that intersect with various areas across the credit union.

Location

This is an in-office position, based out of the Main Office in Portland, ME.

Required skills:

• Exceptional initiative, consistently achieving high-quality results with minimal supervision
• Proven ability to manage and prioritize multiple tasks to meet deadlines
• Strong attention to detail
• Excellent written and oral communication skills
• Technological skills and knowledge, including computer literacy and strong proficiency in a Microsoft Office environment (Word, Excel, PowerPoint, SharePoint, and Outlook)
• Ability to work independently and as part of a team
• Supports the President & CEO with daily tasks associated with the credit union's operations
• Coordinates and executes a wide range of employee and board events, ensuring seamless organization and exceptional experiences
• Performs administrative controls duties including, but not limited to, distributing incoming mail, planning and scheduling meetings, analyzing data and generating reports for executive review
• Manages incoming communications and ensuring timely responses
• Coordinates branch facility maintenance and serve as the vendor relationship manager for various branch maintenance relationships
• Assists the Executive Leadership Committee with projects and priorities
• Performs various other duties and provides event support as needed

Education

Bachelor's Degree preferred; strong experience in lieu of degree considered.

cPort Credit Union takes pride in providing our members with exceptional personalized service in a friendly, team-oriented environment. We offer competitive wages, bonus and wellness programs, and an excellent benefits package to full-time employees including health insurance, vision, dental, life insurance, 401k, paid holidays, vacation time, sick time, parental leave, tuition reimbursement and career advancement opportunities.