Executive Operations Coordinator

IKON BUILDERS, INC.; United States; On-site; USD 50,000 - 56,000; Full time

Job summary

IKON BUILDERS, INC. in California is seeking an experienced Executive Assistant to directly support ownership and senior leadership.

This role offers high-level involvement in operations, project coordination, and growth initiatives beyond a typical admin position. You will manage calendars, coordinate internal/external communications, prepare reports, and help build efficient systems to keep the business running smoothly.

Qualifications

• 3+ years supporting executives, owners, CEOs, COOs, or senior management.
• Strong organizational and multitasking ability.
• Excellent communication and follow-through.
• Experience in Restoration/Construction industry but not required.
• Ability to operate independently without constant supervision.
• High attention to detail and sense of urgency.
• Strong problem-solving skills.
• Professional, composed, and dependable.
• Advanced computer proficiency: Microsoft Office, Excel, Outlook, Google Workspace, PDF/document management systems.

Responsibilities

• Manage calendars, schedules, meetings, and leadership priorities.
• Coordinate communication internally and externally on behalf of executives.
• Help keep projects, deadlines, and operational priorities organized.
• Assist office staff with workflow coordination, communication, and daily organization.
• Prepare reports, meeting notes, documents, and executive correspondence.
• Organize and maintain important company records and executive files.
• Coordinate with customers, subcontractors, vendors, lenders, and internal departments.
• Assist ownership with operational projects and business initiatives.
• Help identify bottlenecks and organizational issues before they become larger problems.
• Create and improve administrative systems, procedures, and workflows.
• Help train and support future administrative staff as the company grows.
• Contribute to building a strong, organized, and professional office culture.
• Maintain professionalism and confidentiality in all matters.

Skills

Strong organizational skills

Excellent communication

Problem-solving skills

Independent work ethic

Attention to detail

Ownership mindset

Tools

Microsoft Office

Excel

Outlook

Google Workspace

PDF/document management systems

Job description

Job Description

This role is best suited for someone who enjoys high standards, fast-paced operations, and being deeply involved in helping a growing company run efficiently.

High-Level Operations & Leadership Support

San Clemente, CA (In-Office)
Monday–Friday | 8:00 AM – 5:00 PM
$36–$41/hour DOE + Benefits

We are a growing residential restoration and reconstruction company serving homeowners throughout Orange County after water, fire, and property damage losses.

Our company is growing quickly, and we are building a stronger leadership and operations team to support that growth. We are looking for someone who wants to become an important part of a company where their work genuinely matters day-to-day.

This is not a low-level admin role where you simply answer phones and schedule meetings. This is a position for someone who likes ownership, problem-solving, organization, leadership support, and helping a fast-moving company operate more effectively.

We are looking for an experienced Executive Assistant to directly support ownership and senior leadership.

The right candidate will become deeply involved in helping the business stay organized, efficient, and operating at a high level. You will have visibility into operations, leadership decision-making, project coordination, office workflow, and company growth initiatives.

You will work closely with ownership every day and become a key person the leadership team relies on.

This role is ideal for someone who:

• Enjoys being trusted with important responsibilities

• Likes solving problems before they become bigger issues

• Thrives in fast-paced environments

• Takes pride in creating organization out of chaos

• Naturally helps teams stay focused, structured, and productive

• Enjoys building systems and improving processes

• Likes teaching, training, and supporting others

• Wants long-term stability and growth inside a strong company

Responsibilities

• Manage calendars, schedules, meetings, and leadership priorities

• Coordinate communication internally and externally on behalf of executives

• Help keep projects, deadlines, and operational priorities organized

• Assist office staff with workflow coordination, communication, and daily organization

• Prepare reports, meeting notes, documents, and executive correspondence

• Organize and maintain important company records and executive files

• Coordinate with customers, subcontractors, vendors, lenders, and internal departments

• Assist ownership with operational projects and business initiatives

• Help identify bottlenecks, communication gaps, and organizational issues before they become larger problems

• Create and improve administrative systems, procedures, and workflows

• Help train and support future administrative staff as the company grows

• Contribute to building a strong, organized, and professional office culture

• Maintain professionalism and confidentiality in all matters

This position has strong long-term growth potential for the right person.

As you learn our industry and operations, this role could naturally grow into helping oversee and develop the administrative team, improve internal systems, assist with onboarding and training, and play a larger role in overall office operations.

We are looking for someone who enjoys helping teams become stronger, more organized, and more efficient over time.

What We’re Looking For

• 3+ years supporting executives, owners, CEOs, COOs, or senior management

• Strong organizational and multitasking ability

• Excellent communication and follow-through

• Experience in Restoration/ Construction Industry but not required

• Ability to operate independently without constant supervision

• High attention to detail and sense of urgency

• Strong problem-solving skills

• Professional, composed, and dependable

• Advanced computer proficiency:

  • Microsoft Office

  • Excel

  • Outlook

  • Google Workspace

  • PDF/document management systems

The people who do best in this role are highly proactive and naturally take ownership. They do not wait to be told every small thing. They notice issues early, communicate clearly, create structure, and help keep leadership and office operations running smoothly.

You should enjoy becoming someone the team can consistently rely on.

Why This Position Is Different

• Direct daily interaction with